Reporting to the Director of Concert and Ensembles Operations, the Concert Office Manager is responsible for the overall daily management and scheduling of the Peabody Institute concert spaces, the concert office staff, the box office, and student advising. He/she will establish and maintain overall office organization, systems, procedures and budgets for the concert office and the piano maintenance department.
The Peabody Institute has 6 concert halls with nearly 1,000 productions during the school year.
The incumbent will act as project manager for large scale performances, special projects, faculty performances, guest artists and Dean’s Symposium to produce and manage venue selection, sound and lighting coordination, budget, contracts and travel.
Responsible for supervision of concert office and box office staff.
Responsible for concert office purchases and budget.
Oversees the scheduling of all student performances: individual student advising in excess of 350 students per year to plan the culminating curricular performance necessary for graduation. This performance is essential to the curriculum of students in each degree program. Scheduling and support for these performances is handled with a web application that was specifically designed and built for this purpose.
Overall management of scheduling all concert spaces using programs including ArtsVision, ASTRA, SIS. These include faculty performances, conferences and music/medicine integrated events, receptions and rental events, degree recitals, The Friday Noon:30 Recital Series, departmental and studio recitals, and summer camps, in coordination with the Conservatory and Preparatory Registrars.
Work with Sheridan Libraries events staff to ensure smooth collaboration and coordinated use of shared spaces during events at George Peabody Library.
Handles rental contracts for Institute spaces
Handles all arrangements for guest artist to include contracts, letters of agreement, rehearsal and concert scheduling, travel, payment via SAP, etc.
Project management for special projects and large-scale institute wide events such as the recent Bernstein Mass production.
Manage production aspects for Dean’s Symposium Series, a live streamed series bringing in internationally-recognized thought-leaders in literature, media, arts administration, and performance. Schedule venue, coordinate sound engineers, lighting, video, produce set, manage schedules for talent and production, be present to ensure day-of execution.
Manages the piano maintenance budget providing guidance regarding inventory expenditures: reconciles budget, approves orders; submits bills for payment
Works in collaboration with the Preparatory and Conservatory Registrars and the Summers Camp RA regarding all scheduling and space needs for summer camps: specifically, responsible for scheduling classroom, venue, hall and A/V needs, working with summer program administrators, faculty, plant operations and production staff to fit curricular needs with space and support.
Interacts routinely with students, faculty, staff, executive staff, external organizations, artist managers, guest artists.
Ability to work some evening and weekends required, as dictated by the concert schedule.
Performs all other related duties as assigned.
Bachelor’s degree in music required.
Minimum of 5 to 7 years’ experience in classical music performance production or other related experience required. Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.
Ability to immediately ascertain the needs of performances and performers based on depth of knowledge of the classical repertoire and performance practice and traditions, logistical acuity, knowledge of the challenges and needs of each instrument or voice type.
Acute awareness of the rehearsal/practice/instrument maintenance needs of each genre (such as historically-informed performance, jazz, symphonic, dance, opera) including tuning time, recovery time, Marley floor application.
Experience in project management and special event planning including live streamed events, producing concerts and productions from conception to managing the actual event itself.
Experience in budgeting, purchasing, reconciling accounts.
Must possess excellent verbal, and written skills; the ability to interact professionally with a diverse population of students, staff and faculty; the ability to multi-task and be flexible in a busy environment with changing priorities.
Highly organized, self-motivated, detail oriented with excellent communication skills.
Master’s degree in music, arts administration or related field.
Experience with ArtVision or similar artistic management software.
Classified Title: Concert Office Manager Role/Level/Range: ACRP/04/MD Starting Salary Range: Commensurate with Experience Employee group: Full Time Schedule: 37.5 hours per week Exempt Status: Exempt Location: 07-MD:Peabody Institute Department name: 10000981-Concert Operation Personnel area: Peabody
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Johns Hopkins University remains committed to its founding principle, that education for all students should be grounded in exploration and discovery. Hopkins students are challenged not just to learn but also to advance learning itself. Critical thinking, problem solving, creativity, and entrepreneurship are all encouraged and nourished in this unique educational environment. After more than 130 years, Johns Hopkins remains a world leader in both teaching and research. Faculty members and their research colleagues at the university's Applied Physics Laboratory have each year since 1979 won Johns Hopkins more federal research and development funding than any other university. The university has nine academic divisions and campuses throughout the Baltimore-Washington area. The Krieger School of Arts and Sciences, the Whiting School of Engineering, the School of Education and the Carey Business School are based at the Homewood campus in northern Baltimore. The schools of Medicine, Public Health, and Nursing share a campus in east Baltimore with The Johns Hopkins Hospital. The Peabody Institute, a leading professional school of music, is located on Mount Vernon Place in downtown Bal...timore. The Paul H. Nitze School of Advanced International Studies is located in Washington's Dupont Circle area.