Essential Functions: Audit, voucher and process a variety of financial documents including receipts and disbursements following standard bookkeeping methods and established University guidelines and procedures, e.g. Special Payment Authorization (SPA), Travel Expense Report (TER), Contract Payment Authorization (CPA), Contract Information Transmittal (CIT), Internal Requisition Billing (IRB), stipends and/or petty cash vouchers. Check and verify data and determine accuracy of submitted documents, e.g. account and invoice numbers, signatures, descriptions, etc.Receive and input data into computerized financial accounting system. Update on-line records; add, delete and edit data. Create records of vendor information and payment of services. Review and verify coded data for accurate report generation.Maintain and balance bookkeeping records for a specific area or unit. Reconcile special accounts (e.g. tuition) and loans (short and long-term); maintain general accounting ledger according to established procedures. Process, deposit and distribute checks (e.g. trusteeship), tickets, etc.Compile statistical data; prepare special activity or productivity reports, e.g. number of documents processed. Maintain payment records and/or logs. Run tapes to proofread, check and verify accuracy of document data.Answer general inquiries regarding departmental operations, activities and established applicable University guidelines and regulations, e.g. APPM, FAS, etc. Resolve problems and answer questions regarding vendor payment and on processing of financial documents. Contact appropriate University personnel regarding errors or discrepancies on financial forms.May provide functional supervision to a small number (1-3) of student or part-time technician support personnel. Assign routine clerical and data entry activities. Train in appropriate methods and procedures.Perform standard clerical functions. Operate computer terminal and general office equipment, e.g. calculator, typewriter, photocopier, etc. Type routine correspondence, forms and memos; schedule appointments and reservations; prepare mailings, etc.Perform related work as assigned.
Qualifications: High school graduate or an equivalent combination of education and/or experience; coursework in bookkeeping or accounting preferred.Some experience in bookkeeping, accounting or office recordkeeping.Some experience using and knowledge of Financial Accounting System (FAS) preferred.Ability to make mathematical computations accurately.Ability to operate standard office equipment.Some knowledge of University policies, procedures and regulations is necessary.Ability to work within established deadlines and in pressure situations.Strong organizational skills; keen attention to detail.Ability to type with speed and accuracy and data entry skills may be required.Ability to communicate effectively with others.
Internal Number: 76_207158
About Wayne State University
Founded in 1868, Wayne State University is a nationally recognized metropolitan research institution offering more than 400 academic programs through 13 schools and colleges to nearly 32,000 students. Wayne State?s main campus in Midtown Detroit comprises 100 buildings over nearly 200 acres; its five extension centers offer higher education to people throughout Southeast Michigan. Wayne State is dedicated to preparing students to excel by combining the academic excellence of a major research university with the practical experience of an institution that by its history, location and diversity represents a microcosm of the world we live in. Reflecting its location and the excellent international reputation of its graduate schools, particularly in the sciences, Wayne State boasts the most diverse student body among Michigan?s public universities. Its students represent 49 U.S. states and more than 60 countries.