This position provides support to the Career Services department, as well as NCTC students, the college community and local community residents.
Responsibilities & Duties:
Front Desk/Guest Reception
Coordinate schedules and appointments for Grant Coordinator and Workforce Advisors.
Department phone, email and mail management
Assess the needs of the clients as they arrive at Career Services Center, and answer the main incoming phone calls.
Marketing and Public Relations for Career Services Center
Support the delivery of career & job readiness classroom presentations, workshops for students, community job events and general career services center publicity.
Oversight of Social Media monitoring and campaigns
Monitor supplies, including marketing materials and initiate purchases for timely acquisition of needed items in coordination to CSC activities and events.
Prepare requisitions and invoices for payment, and maintain documentation to meet grant and institutional requirements. Prepare for monthly review and evaluation of expenditures verses budget in association with required activity deliverables.
Assist with clerical and administrative projects
Filing, scanning, organizing, multitasking
Create and maintain paper and electronic files
Maintain and submit monthly travel and leave requests
Provide administrative support for coordinator and multiple coaches
Facilitate smooth relationships and coordinated efforts with other NCTC department to streamline cross-services
Responsible for quarterly report development for local, state and federal entities. Research, assimilate and prepare client and employer program specific data for reporting the narrative successes for Grant Coordinator in preparation of quarterly narrative program report.
Perform all requested duties within the scope and guidelines of the federal grant as noted in the fully-executed grant contract, with compliance expectations meeting the standards of audit readiness at all times.
Gathering and Entry of relevant performance data
Management of data spreadsheets and reports for grant specific deliverables
Maintain student case management files and an extensive federal WIOA database containing participant information daily to weekly (including PII) for quarterly reporting (approximately 100 data points routinely and up to 225 data points for each client participant served).
Provide on-boarding of new clients and employer partners
Maintain organized department records
Maintain orderly physical work environment in common and storage areas
Ability to work effectively and accurately with MS Outlook, Word, Excel, PowerPoint, Google Docs and to adapt to in-house applications
Ability to use sound judgment in maintaining confidential student information
Ability to work cooperatively and collaboratively with internal and external partners
Attend educational and career events as needed
Perform other duties as assigned
Regular office hours are Monday through Thursday 8am-5pm and Friday 8am-noon. Summer hours are 7:30am-5:30pm Mon-Thurs & closed on Fridays. Employee may be required to travel between campuses as necessary. This is a part-time temporary position that works no more than 19 hours per week. Subject to criminal background check. Resume required in addition to application. Pay: $11-$13/Hour
High School Diploma, Associate Degree or equivalent; or 2 years of college coursework in Business Administration or relevant programs that utilize business office technology skills, business communication, customer service attributes, and data management.
Required Skills & Abilities:
Must be able to communicate professionally with a wide range of audiences from students to internal administrators to external employers and workforce agency personnel. Must be a team player with strong project management skills including scheduling and calendar management, budget evaluation, PII data management, and timely/accurate local, state and federal reporting. Must have the ability to handle multiple tasks and projects. Must have at a minimum intermediate proficiency in Keyboarding, MS Outlook, MS Word, MS Excel and MS Access and have the ability to use Internet in a research capacity.
Two years of related experience with emphasis in organizational and office efficiency, professional communication and computer skills.
Special Instructions to Applicants:
North Central Texas College (
Internal Number: 5208
About North Central Texas College
Established in 1924 under the leadership of Texas community college pioneer Randolph Lee Clark, North Central Texas College is the oldest continuously operating public two-year college in the state. From its roots as a small, rural "junior" college — an extension of the local public schools actually — NCTC has grown and matured into a comprehensive, full-service community college of truly regional scope, serving students from six major campuses located across its service area.Mission: North Central Texas College is dedicated to student success and institutional excellence. The College District encourages student achievement by providing affordable, quality learning environments, comprehensive student support, and public services.North Central Texas College ("NCTC") is an equal opportunity employer. NCTC does not discriminate on the basis of race, color, religion, sex, national origin, disability, age, genetics, equal pay, or any other legally protected characteristic. NCTC prohibits harassment on the basis of a legally protected characteristic and/or retaliation for reporting a complaint.