Under the direction of the Director of Event Scheduling Services, this position will perform a variety of routine to complex administrative duties that require a range of skills and knowledge of organizational policies and procedures.
Bachelor's degree or equivalent education or experience related to the duties and responsibilities specified.
A minimum of two years related experience in providing administrative support to professional staff.
Strong attention to detail and accuracy.
Strong commitment to teamwork and service.
Excellent interpersonal skills with diverse groups and individuals at all organizational levels, both inside and outside of the University.
Proven skills to organize, coordinate and execute logistics for scheduling, meetings and special events, including facilities, media services and catering.
Basic accounting skills to complete basic financial forms and reconcile expense reports.
Strong written communication skills to prepare clear, concise, and grammatically correct business correspondence, including solid editing and proofreading skills.
Strong problem solving and analytical skills, including the ability to formulate and communicate logical conclusions and recommendations.
Ability to prioritize work duties when faced with interruptions, distractions and fluctuating workload.
Time management and organizational skills. This includes the ability to work on several tasks during the same time period, the ability to prioritize responsibilities, the ability to respond to shifting responsibilities, and the ability to complete assigned duties in a timely manner.
Ability to exercise good judgment and accomplish tasks in a timely manner.
Computer skills to use word processing, spreadsheet, presentation, internet and electronic mail preferably of Microsoft Office applications.
Technical skills to learn to use enterprise software systems needed for the position.
Ability to use tact, diplomacy and maintain a high level of confidentiality.
Ability to read and interpret policies.
Ability to use standard office equipment.
Applicants for Staff and Administrator positions must be currently authorized to work in the United States on a full-time basis. Chapman University does not sponsor applicants for Staff and Administrator positions for work visas.
The offer of employment is contingent upon satisfactory completion and outcomes of a criminal background screening, and returning to the Office of Human Resources a signed original acceptance of the Chapman University Agreement to Arbitrate.
Internal Number: 19818
About Chapman University
Chapman University is one of California's oldest and most respected private universities, offering distinguished undergraduate and graduate degrees in the context of a liberal arts and sciences university. For more than 150 years, Chapman University has served as a symbol of educational access and excellence in the state of California. Founded as Hesperian College in 1861 in Woodland, California by members of the Christian Church (Disciples of Christ), we admitted men and women and people of color from our earliest days. Endowed by the Valencia orange magnate Charles Clarke Chapman, the institution changed its name to Chapman College in 1934, and by 1954 had moved to the former campus of Orange Union High School in Orange, California. The college again extended higher educational access when it began offering classes to military personnel at El Toro Marine Base.In 1965, Chapman took undergraduate education to the high seas when it began running World Campus Afloat, the program that would eventually become Semester at Sea, a tradition that continues at Chapman through our world-wide study abroad programs.Since our founding, Chapman has grown into a highly regarded university that at...tracts high-achieving undergraduate and graduate students from all over the United States, and more than 60 nations around the world.Our mission statement: To provide personalized education of distinction that leads to inquiring, ethical and productive lives as global citizens.