Faculty Affairs | Professional Development | Diversity (FAPDD) brings together four vital components of IU School of Medicine: faculty affairs, professional development, wellness, and diversity. This unique design allows for innovative collaboration and programming to meet the needs of our faculty and learners.
Diversity Affairs supports diversity, equity, and inclusion efforts for trainees, faculty, staff, administration, and leadership across the nine campuses of the IU School of Medicine. We have a diverse portfolio of programs, events, and outreach such as:
Patricia Treadwell, MD. Women in Medicine Lecture
Cultural Awareness Town Hall (CATH)
Program to Launch Underrepresented in Medicine (URM) Success (PLUS)
URM Visiting Elective and Visiting Residency Programs
In addition to programming efforts, we also support several faculty councils dedicated to addressing diversity and inclusion efforts across the institution. These include:
Women's Advisory Council
LGBTQ Healthcare Committee
Although Diversity is one of a four part larger team, the program coordinator will be primarily located in diversity affairs. However, all members of the team help and support one another and share work spaces as needed. The successful candidate will be flexible and able to work in a fluid environment with diverse team members and stakeholders.
The Program Coordinator position is responsible for organizing, planning, and managing diversity, equity, and inclusion programs and initiatives for trainees, faculty, staff, administration and leadership across the nine campuses of IU School of Medicine. This includes program development, program management, and developing partnerships with a wide variety of constituents, students, alumni, donors, and others as programs develop. The Program Coordinator also advises eight student interest groups and represents diversity affairs initiatives across the school, university, partner institutions and organizations, and community. The Program Coordinator advises and partners with the Director and Deans on diversity affairs programs which meet strategic goals and priorities of FAPDD and IU School of Medicine.
Primary Duties and Responsibilities Include:
Oversee, manage, organize and coordinate planning and execution functions of multiple diversity affairs programs (e.g., PLUS, URM visiting student elective program, URM visiting residency program, awards) and events (e.g., CATH, LGBTQ Healthcare Conference). This includes creating and managing overall timeline and project planning management, reporting on progress, assigning roles and responsibilities, delegating as appropriate for program support, conducting outreach for increased program participation. This also includes managing program budgets and propose changes to budgets by partnering with director to adjust needs/requests. Additionally, evaluate the success of programs, and identifying areas for continuous program improvement and development. Collect data on programs, interpret results, propose changes for program improvement, implement changes, and evaluate the success of improvements.
Additionally, plan and coordinate an overall school-wide diversity affairs calendar by identifying programs/events across nine campuses and maintaining contact with regional campuses. Coordinate with campus contacts, FAPDD deans, and other stakeholders to prepare, align, and maintain school-wide calendars. Identify and propose opportunities to align and maximize diversity affairs programming across nine campuses. Consult with events manager and supervise student staff to create and refine logistical plans.
Manage programmatic committees for programs/events based on overall planning goals and timelines. Co-facilitate and/or facilitate meetings as well as establish priorities for meetings. Oversee and manage the process of gathering nominations (for awards) and preparing materials for review by committees and/or leadership.
Oversee creation and implementation of programmatic marketing and communications activities. Consult with marketing/communications staff to create and refine plan for reaching intended audiences across nine campuses and university.
Research, identify, and recruit speakers, presenters, and facilitators which meet the goals and objectives of programs. Collaborate with speakers to ensure alignment of programmatic goals and content, as well as logistical preparation. Negotiate speaker fees and budgetary needs. Create programmatic descriptions as needed, and obtain approvals needed to utilize content (i.e., bios, event descriptions). Oversee and ensure materials and logistics are prepared for each program by directing and supervising day-of team members; triage and manage day-of programmatic needs.
In collaboration with the faculty advisor, advise and consult with the eight student interest groups (fiscally supported by FAPDD) on program and group development, event management, budget management, and annual reporting. Act in a primary support and advisory capacity for SIG leaders. Create and implement resources and development opportunities for leaders to educate them and support their role with SIGs. Meet regularly (monthly/bimonthly) with the SIG leadership and faculty advisors. Help ensure established policies and procedures are followed. Connect SIG leaders to appropriate leadership, programmatic, and administrative support resources in the university and/or community.
Develop and strengthen relationships with Medical Student Education, Graduate Medical Education, Graduate Division, and other school and university stakeholders, as well as community organizations and partners. This includes identifying, researching and proposing opportunities to engage with partners and stakeholders on programming, initiatives, services, and events of diversity affairs. Create and maintain regular communication mechanisms with partner and stakeholder offices; serve as diversity affairs liaison on existing partner meetings and committees.
Perform other related responsibilities that advance the mission, vision, values, and goals of FAPDD. This could include special projects in support of diversity affairs initiatives, drafting and editing reports, drafting grant proposal requests/reports, conducting research, and facilitating training/presentations sponsored by diversity affairs. Represent FAPDD on division, school, and university committees, work groups, and events as requested.
Bachelor's degree and one year of relevant work experience.
Combinations of education and related experience may be considered.
Ability to effectively communicate and exchange information with a wide variety of individuals, excellent interpersonal skills, and a customer service orientation. Strong organizational and multitasking skills including the ability to manage multiple priorities.
Master's degree in Higher Education, Student Affairs, Organizational Development, or similar degrees.
Salary Plan: PAE
Salary Grade: 2AD
Campus: IUPUI - Indianapolis
Department: MEDICINE DIVERSITY AFFAIRS (IN-DMDA-IUINA)
Internal Number: 77177
About Indiana University
Founded in 1820, Indiana University is the state’s public university system, comprised of two core campuses—IU-Bloomington and IUPUI—and six regional campuses located throughout the state. Combined, the total student population is more than 114,000 undergraduate, graduate and professional school students. IU is one of the largest employers in the state, with over 20,000 faculty and staff. Indiana University is an equal employment and affirmative action employer and a provider of ADA services. Diversity and inclusion remains a core commitment to IU’s mission to cultivate an educational environment that supports equal access, participation and representation on all of its campuses and that provides educational and career opportunities for all.