Rutgers, The State University of New Jersey, is seeking a Grants Operations Specialist for the School of Nursing. Rutgers School of Nursing (SON) generates over $40 million in annual research and contract funding. The Office of Research Services, Contracts and Grants assists faculty to secure and responsibly manage external funding by providing technical and high-level administrative support and takes the lead in pre-award compliance with sponsor and university regulation, guidance, and policies. In the process, we coordinate with many other units, including the university-wide Office of Research and Sponsored Projects, the central Division of Grants and Contracts, and the SON finance and human resources offices.
Among the key duties of this position are the following:
Acts as primary point of contact for all faculty, staff, and students preparing grant proposals. Taking on a leadership role, the incumbent ensures that project leaders are aware of the sponsor's technical and compliance-based requirements for each application and of the Rutgers internal approval processes.
Monitors for federal and other complex applications, which include preparing detailed summaries of the application components and an internal timeline for the collection of materials.
Prepares budgets, manages communication with collaborating Rutgers units and external entities, secures institutional approvals using the Rutgers Proposal Administration and Submission System (RAPSS), and creates and compiles applications using RAPSS, grants.gov, and other submission portals.
Additional pre-award responsibilities include supervising the Administrative Assistant in compiling a database of funding opportunities and performing custom searches for faculty.
Completes additional duties include managing student participation in federally funded traineeship and the loan programs.
Minimum Education and Experience:
Bachelor's degree in business, public administration, law, library studies, science, or related field; OR an equivalent combination of education and/or experience.
A minimum of two (2) years of progressively more responsible experience in grant administration
Required Knowledge, Skills, and Abilities:
Knowledge of the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance)
Direct experience preparing grants.gov and other federal applications
Excellent analytical skills as well as written and verbal communication skills
Proficiency with MS Excel and WORD
Must be detail oriented and able to lead faculty, staff, and student project leaders to complete application materials on time
Must be a fast worker and capable of completing tasks independently.
Knowledge of federal regulations required, whether gained through a degree or in practice
Four (4) years experience preferred
Certification in grants administration
Must possess excellent skills in MS Excel, MS WORD, grants.gov and other submission systems, and search engines.
Required to learn and efficiently use the Research Administration and Proposal Submission System (RAPSS) and Rutgers chart of accounts.
Posting Number: 19ST3707
Location: Rutgers University-Newark
Internal Number: 98558
About Rutgers University
Rutgers, The State University of New Jersey, is a leading national public research university and the state's preeminent, comprehensive public institution of higher education. Rutgers is dedicated to teaching that meets the highest standards of excellence; to conducting research that breaks new ground; and to turning knowledge into solutions for local, national, and global communities. As it was at our founding in 1766, the heart of our mission is preparing students to become productive members of society and good citizens of the world. Rutgers teaches across the full educational spectrum: preschool to precollege; undergraduate to graduate and postdoctoral; and continuing education for professional and personal advancement. Rutgers is New Jersey's land-grant institution and one of the nation's foremost research universities, and as such, we educate, make discoveries, serve as an engine of economic growth, and generate ideas for improving people's lives.