Administrative Aide II - Institute of French Studies
Job ID: 2019-6318 Type: Faculty of Arts and Science (FAS) (AS1111) # of Openings: 1 Category: General Office Administration New York University
Arts and Science is seeking a dedicated Administrative Aide II to join the Institute of French Studies. The Administrative Aide II will perform a wide range of clerical, secretarial and general office duties including those of a confidential nature. Assist the Director of Graduate Studies with the recruitment and admissions process. Prioritize office activities and delegate work to student and/or casual employees. Respond to inquiries displaying a comprehensive knowledge of the departmental offerings and policies. Interact with the prospective faculty and act as NYU contact/liaison. Interact with University personnel including those at the senior level regarding specific issues and problems. Customize and/or compose letters in response to requests for information. Perform general word processing duties utilizing intermediate to advanced-level functions. Modify and/or create databases and complex spreadsheets. Monitor complex department budgets and/or grants. Update social media accounts.
Required Education: High School diploma or equivalent.
Preferred Education: Bachelor's degree.
Required Experience: 3 years of office experience. Experience providing a high level of customer service.
Preferred Experience: 2 years of office experience (with Associate's degree). 1 year of office experience (with Bachelor's degree).
Required Skills, Knowledge and Abilities: Proficiency with intermediate to advanced word processing, spreadsheet and database applications. Moderate to fast, accurate keyboarding. Good proofreading and writing skills.
Preferred Skills, Knowledge and Abilities: Proficiency with intermediate to advanced Microsoft Office or proficiency with Apple. Knowledge of desktop publishing software. Knowledge of Access.
Founded in 1831, New York University is now one of the largest private universities in the United States. Of the more than 3,000 colleges and universities in America, New York University is one of only 60 member institutions of the distinguished Association of American Universities.