05-Aug-2019 Procure to Pay (P2P) Program Manager Financial Administration 50060BR
Job Summary Manage overall procurement operations and activities for supply management.
Responsible for effective staff management for a group or team of employees, including hiring and orientation, training and development, workflow and performance management, and the promotion of an inclusive and innovative work environment
Lead initiatives and seek opportunities to continually improve service, consolidate spending, and leverage vendors
Develop and monitor effective procurement processes and systems that are cost-effective and that promote the efficient operation of procurement services
Collaborate university-wide to negotiate pricing, contracts, bundling, and services offered by existing and prospective vendors
Develop programs to provide clients with options around the entire source to settlement lifecycle and best-practices process
Measure performance by analyzing and interpreting key procurement metrics; ensure cost saving and sourcing goals are met
Collaborate with university-wide finance leadership to continuously improve processes, policies and procedures
Ensure financial compliance with University policies and procedures and applicable legal rules and regulations
Harvard's Financial Administration Department (FAD) is responsible for the stewardship of the University's finances, including related business processes and technology. FAD is dedicated to supporting the teaching and research mission of the University by providing outstanding financial services to the Harvard community; by providing support, guidance and consultation; by working to ensure compliance with University and federal guidelines; by mitigating risk; and by promoting the financial health of the University.
We ask that interested applicants provide a cover letter and resume as one document with their application.
FAD is committed to an engaging and diverse culture, strong values, and client partnership. The department is led by the Vice President for Finance (VPF), is comprised of eight reporting units:
Harvard University requires pre-employment reference and background screening.
Harvard University is unable to provide work authorization and/or visa sponsorship.
This position has a 90-day orientation and review period.
Harvard offers an outstanding benefits package including:
Time Off: 3 - 4 weeks paid vacation, paid holiday break, 12 paid sick days, 11.5 paid holidays, and 3 paid personal days per year.
Medical/Dental/Vision: We offer a variety of excellent medical plans, dental & vision plans, all coverage begins as of your start date.
Retirement: University-funded retirement plan with full vesting after 3 years of service.
Tuition Assistance Program: Competitive tuition assistance program, $40 per class at the Harvard Extension School and discounted options through participating Harvard grad schools.
Transportation: Harvard offers a 50% discounted MBTA pass as well as additional options to assist employees in their daily commute.
Wellness options: Harvard offers programs and classes at little or no cost, including stress management, massages, nutrition, meditation and complimentary health services.
Harvard access to athletic facilities, libraries, campus events and many discounts throughout metro Boston.
Job Function Finance
Sub Unit ------------
Location USA - MA - Cambridge
Department Strategic Procurement
Time Status Full-time
Union 00 - Non Union, Exempt or Temporary
Salary Grade 059
Pre-Employment Screening Education, Identity
EEO Statement We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.
Bachelor's degree or equivalent work experience required
Minimum of 8 years' relevant work experience
Excellent technical, administrative and problem-solving skills
Excellent organizational, analytical and time management skills
Excellent interpersonal, presentation, change management and communication skills
Ability to support and enhance business operations using technology and business process improvements
Excellent technical computer skills (spreadsheet, database, report preparation, etc.) with proficiency in Microsoft Excel, Word, Access, and presentation software (preferably PowerPoint)
Broad understanding of procurement processes and best practices, as well as procurement solutions for procure to pay processes, compliance, reporting and analytics
Thinks strategically: understands structured problem-solving approach to developing alternatives and making recommendations
Ability to understand/document process flows (Visio experience preferred)
Detail-oriented and organized team leader with project management skills
Proven ability to perform and thrive in a collaborative environment.
Ability to collect and analyze data in order to create effective reports and dashboards
Willing and able to work across a broad range of activities, from strategic direction setting to practical implementation.
Demonstrated ability to create and sustain high-performing teams
Ability to work in a fast-paced and high-volume environment with emphasis on identifying opportunities for continuous improvement.
Self-motivated, takes initiative and has the ability to effectively organize, multi-task and prioritize a wide array of initiatives
Has an aptitude for innovation
Must have high integrity and strong ethics
Work is performed in an office setting
Internal Number: 112818640
About Harvard University
Harvard University is devoted to excellence in teaching, learning, and research, and to developing leaders in many disciplines who make a difference globally. The University, which is based in Cambridge and Boston, Massachusetts, has an enrollment of over 20,000 degree candidates, including undergraduate, graduate, and professional students. Harvard has more than 360,000 alumni around the world. The University has twelve degree-granting Schools in addition to the Radcliffe Institute for Advanced Study, offering a truly global education. Established in 1636, Harvard is the oldest institution of higher education in the United States.