The Office for Sponsored Programs (OSP) is a department within Harvard University's Financial Administration that is focused on providing high-quality administrative and financial assistance to faculty and other University affiliates performing sponsored research. OSP works with researchers across Harvard to help obtain and negotiate awards from sponsoring agencies, assist with grant proposal preparation, ensure compliance with federal regulations and University policies, provide financial support including financial reporting and billing and collection services, and promote knowledge of sponsored research administration throughout the University research community.
The Research Finance Team Lead in the Office for Sponsored Programs (OSP) supervises staff and supports a team that directly manages the Post-Award activities for a large volume and diverse set of federal and non-federal sponsored research projects at Harvard University. Reporting to a Research Finance Portfolio Team Manager, this position encompasses a full range of administrative, financial, and other tasks associated with Post-Award activities and services, including reviewing sponsored expenditures for compliance with award terms, completing timely and accurate financial reports and invoices, ensuring that funds are collected, and reconciling and closing accounts. This position supports the Portfolio Team Manager in managing client relationships, providing determinations for complex situations, managing team workload, and mentoring staff. This position supports the Portfolio Team Manager in managing client relationships, providing determinations for complex situations, managing team workload, and mentoring staff.
Principal Duties and Responsibilities:
Portfolio Oversight and Operations:
Responsible for fulfilling financial reporting requirements of Harvard's funding organizations, including financial reporting, cash management, account reconciliation and award closeout (this includes an individual portfolio, and general oversight at the school level) for a portfolio that includes more complex financial reporting assignments and projects
Develops reporting mechanisms and financial models, typically in Excel, to analyze the financial position of awards and portfolios
Process Management and Improvement:
Creates internal guidelines to ensure compliance with University and federal regulations and takes the lead on identifying, suggesting, and implementing improvement opportunities
Works with the sponsored community throughout the award lifecycle to provide Post-Award subject matter expertise with a focus on customer service and collaborative resolutions
Performs financial analysis of research portfolio for individual awards, by department and school, to summarize performance and trends and highlight potential issues
Analyzes data and provides metrics for team and clients In support of the Portfolio Manager, takes ownership of school-level relationships, helping to resolve or escalate complex issues and work across units to resolve (in addition to excellent department-level relationship management)
Mentoring and Training:
Supervises day-to-day reporting and troubleshooting duties of staff, teaching them to resolve issues and use critical thinking to make decisions Provides mentoring and training to staff and other business partners (both internal and external to OSP) as needed regarding financial reporting, data warehouse, GMAS, and sponsored and University policies, with an emphasis on compliance and mitigating financial and institutional risk Identifies training gaps, including internal processes, that can be addressed with Research Finance and other University trainings
Advises on direction of training initiatives for Financial Analysts and business partners regarding financial reporting, systems, and sponsored policies and procedures
Typical Core Duties
Perform complex post-award activities including award approval and set up, analysis and reporting and long range financial planning
May act as signatory for the University, to endorse, negotiate, and/or accept grants and awards
May function as a subject matter expert and/or project lead
Evaluate post-award research administration procedures, recommend improvements
Provide technical advice for and problem resolution for a school/unit financial community on research administration
Ensure financial compliance with University policies and procedures and applicable federal and sponsor rules and regulations
We ask that interested applicants provide a cover letter and resume as one document with their application.
Harvard's Financial Administration Department (FAD) is responsible for the stewardship of the University's finances, including related business processes and technology. FAD is dedicated to supporting the teaching and research mission of the University by providing outstanding financial services to the Harvard community; by providing support, guidance and consultation; by working to ensure compliance with University and federal guidelines; by mitigating risk; and by promoting the financial health of the University.
Harvard University requires pre-employment reference and background screening.
Harvard University is unable to provide work authorization and/or visa sponsorship.
This position has a 90-day orientation and review period.
Harvard offers an outstanding benefits package including:
Time Off: 3-4 weeks paid vacation, paid holiday break, 12 paid sick days, 11.5 paid holidays, and 3 paid personal days per year.
Medical/Dental/Vision: We offer a variety of excellent medical plans, dental & vision plans, all coverage begins as of your start date.
Retirement: University-funded retirement plan with full vesting after 3 years of service.
Tuition Assistance Program: Competitive tuition assistance program, $40 per class at the Harvard Extension School and discounted options through participating Harvard grad schools.
Transportation: Harvard offers a 50% discounted MBTA pass as well as additional options to assist employees in their daily commute.
Wellness options: Harvard offers programs and classes at little or no cost, including stress management, massages, nutrition, meditation and complimentary health services.
Harvard access to athletic facilities, libraries, campus events and many discounts throughout metro Boston.
Bachelor's degree or equivalent work experience required
Minimum of 5 years' relevant work experience
Advanced knowledge of sponsored research regulations
Proficiency with MS Office suite, including Word, intermediate to advanced proficiency with Excel (fluency with arithmetic formulas and the ability to solve problems using the tool)
Exposure to and experience with restricted fund environment a plus
Extensive knowledge and fluency in governmental regulations (e.g., Uniform Guidance, FAR)
Excellent business writing and interpersonal communication skills
Ability to resolve issues in a diplomatic manner and balance the juxtaposition of compliance and customer service
Independent problem resolution skills in a team environment
A sense of urgency and ownership
Ability to escalate issues and provide potential solutions
Sound judgment and the ability to influence colleagues at all levels with tact and diplomacy
Internal Number: 112819081
About Harvard University
Harvard University is devoted to excellence in teaching, learning, and research, and to developing leaders in many disciplines who make a difference globally. The University, which is based in Cambridge and Boston, Massachusetts, has an enrollment of over 20,000 degree candidates, including undergraduate, graduate, and professional students. Harvard has more than 360,000 alumni around the world. The University has twelve degree-granting Schools in addition to the Radcliffe Institute for Advanced Study, offering a truly global education. Established in 1636, Harvard is the oldest institution of higher education in the United States.