Reporting to the Manager, Business Services, the Business Services Coordinator will be responsible for coordinating business transactions and other related accounting activities for the Department of Dermatology/Finance, in addition to providing approximately 20% effort to assist the human resource director administratively. The Business Services Coordinator is a key member of the Dermatology Finance team and works closely with faculty, managers and staff to develop an efficient, high-functioning financial, accounting and reporting infrastructure to support the Department's research, education and clinical care missions.
Procurement and Accounts Payable: Initiates and processes routine financial transactions including Pcard, purchase orders, change orders, invoices, travel and business expense reports, NYPH invoices, parking vouchers, vendor registration and maintenance. Audits transactions initiated by end users across the department for accuracy and compliance. Reconciles Pcard transactions. Performs budget checks, where applicable.
Accounting Operations: Processes routine and ad hoc transactions, adjustments and corrections including journal entries, fund transfers, expense corrections, cost allocations, IDIs, labor accounting, cash deposits, gift transmittal, in accordance with budget and financial objectives.
Journal Entry Details - Responsible for managing internal transfers and journal entries relating to malpractice charges, revenue transfers and NYPH funding allocations
Financial Management - Oversight for managing overdraft allocations with the Financial Manager.
Payroll Submissions - Oversee payroll information collections and system input to ensure employees are paid.
Compliance and Controls: Prepares and reviews transactions for compliance with Department and University policies. Assists end users in troubleshooting transaction issues. Assists with implementing and maintaining internal financial controls and procedures.
Human Resources: Manage and process personnel transactions with Service Corp HR, for all new hires/promotions and terminations of Service Corp employees. Provide direction in order to complete and process personnel transactions relating to the on-boarding and off-boarding process. Coordinate bi-weekly approval of payroll, advise managers of submission errors and work with Service Corporation personnel to resolve discrepancies and personnel issues.
Undergraduate Medical Education: Responsible for working with the Director of Faculty Affairs and Human Resources on UME related Human Resource functions.
Bachelor's degree (or equivalent in education, training and experience required) plus three years' of experience.
Must be able to work independently and accurately in a fast-paced environment, action-oriented environment.
Must be able to develop and maintain effective relationships with faculty, staff and administrators at all levels within and outside the department; excellent written/oral communication, interpersonal, and organizational skills needed.
Must be proficient with computers including MS Excel, data warehouse and reporting tools, queries and report preparation.
At least two years' of experience in an academic/higher education setting in a finance/accounting area.
Equal Opportunity Employer / Disability / Veteran
Columbia University is committed to the hiring of qualified local residents.
Internal Number: 502270
About Columbia University
Columbia University is one of the world's most important centers of research and at the same time a distinctive and distinguished learning environment for undergraduates and graduate students in many scholarly and professional fields. The University recognizes the importance of its location in New York City and seeks to link its research and teaching to the vast resources of a great metropolis. It seeks to attract a diverse and international faculty and student body, to support research and teaching on global issues, and to create academic relationships with many countries and regions. It expects all areas of the university to advance knowledge and learning at the highest level and to convey the products of its efforts to the world.