Department/Organization: 206501 – Economics Finance and Legal Studies
Normal Work Schedule: Monday - Friday 8:00am to 4:45pm
Job Summary: Under limited supervision, assists the department head or director in the day-to-day operations of a program. Oversees the program support, general office, administrative and secretarial duties with some variety and complexity. Typical duties may include overseeing some aspects of the program, acting as the main liaison to other offices within the University as well as external contacts, maintaining budget records, supervising other support staff and-or students, arranging meetings-itineraries-agendas, typing a variety of material, compiling data and preparing reports, and purchasing office and program supplies and materials.
Additional Department Summary: Accountable for administering a variety of ongoing projects and activities associated with the program in Insurance & Financial Services, Risk Management and Actuarial Science (IRMAS), including: Alabama Insurance Day (a day-long seminar attended by 400 executives and professionals) and the Alabama Insurance Society (a very active student organization). Promotes and administers scholarships. Develops standard operating procedures, compiles data, prepares reports, purchases office supplies and materials, acts as daily liaison to other offices and provides administrative support for the John and Mary Louise Loftis Bickley Endowed Teaching Professor of Insurance & Financial Services. Plans and administers events/meetings including: negotiates with hotels and other vendors, arranges itineraries/agendas, refreshments/catering, takes meeting minutes. Develops marketing materials (newsletters, brochures, flyers, posters, etc.) that require creativity, attention to detail and facility with design software. Greets visiting executives and insurance professionals and may conduct tours of the Insurance Hall of Fame Museum and portrait gallery.
Required Minimum Qualifications: High school diploma or the equivalent and three (3) years of general office experience; OR Associate's degree and one (1) year of general office experience; OR a Bachelor's degree.
Additional Required Department Minimum Qualifications: Applicants must provide a business correspondence writing sample, in order to be considered.
Skills and Knowledge: Strong oral and written communications skills.
Preferred Qualifications: Preferred Bachelors degree. Experience working with Microsoft Power Point, Excel and Word, Concur, Blackboard, Box, Google Drive, Dropbox, graphic design software such as Canva and Adobe Creative Cloud, social media management tools such as Buffer, Hootsuite, Later, Plann, financial services and money payment tools such as Square and Wave, and survey tools such as Qualtrics, Doodle, and JotForm.
Background Investigation Statement: Prior to hiring, the final candidate(s) must successfully pass a pre-employment background investigation and information obtained from social media and other internet sources. A prior conviction reported as a result of the background investigation DOES NOT automatically disqualify a candidate from consideration for this position. A candidate with a prior conviction or negative behavioral red flags will receive an individualized review of the prior conviction or negative behavioral red flags before a hiring decision is made.
Equal Employment Opportunity: The University of Alabama is an Equal Employment/Equal Educational Opportunity Institution. All qualified applicants will receive consideration for employment or volunteer status without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, pregnancy, age, genetic or family medical history information, disability, protected veteran status, or any other legally protected basis, and will not be discriminated against because of their protected status. Applicants and employees of this institution are protected under Federal law from discrimination on several bases. Follow the link below to find out more. "EEO is the Law"Poster
Internal Number: 509601
About University of Alabama
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