Western Washington University, with over 16,000 students in seven colleges and the graduate school, is nationally recognized for its educational programs, students and faculty. The campus is located in Bellingham, Washington, a coastal community of 83,000 overlooking Bellingham Bay, the San Juan Islands and the North Cascades Mountain range. The city lies 90 miles north of Seattle and 60 miles south of Vancouver, British Columbia. Western is the highest-ranking public, master's-granting university in the Pacific Northwest, according to the 2019 U.S. News & World Report rankings.
About the Department
The Chemistry Department supports Western's mission, which states that together with our students, staff, and faculty, we are committed to making a positive impact in the state and the world with a shared focus on academic excellence and inclusive achievement. We encourage applications from women, people of color, people with disabilities, veterans, and other candidates from underrepresented backgrounds and with diverse experiences interested in this opportunity.
The Chemistry Department has 8 classified staff, 23 tenure-track faculty, and 9 instructional faculty. We serve about 300 undergraduate majors and over 20 graduate students annually, and offer a variety of degrees in Biochemistry or Chemistry (M.S., B.S., B.A.), along with a combined B.A. with Education degree. We have a robust research program, vibrant student clubs, and a host of department sponsored events throughout the year.
About the Position
As a Chemistry Department Advisor you will be an integral member of the Chemistry Department Administrative team, responsible for providing curriculum academic advising for majors, minors, and honors students in the Chemistry Department. You will be a first line of contact for internal and external clients and will be critical in supporting our faculty, staff, and students as well as representing Chemistry to the broader community.
In the position you will be expected to communicate professionally and effectively with a variety of constituents in sometimes stressful situations. You must be able to employ excellent organizational skills, be attentive to detail, and prioritize multiple tasks. The Chemistry Department Advisor should have strong interpersonal skills and the ability to work both independently and in a team environment. This position works with sensitive and confidential information.
Typical duties include:
Reception and clerical support services for faculty, students and staff
Coordination of department sponsored events
General curriculum advising for Chemistry majors, minors, Honors Chemistry students, and students with Chemistry interests
Processing of major and minor declarations
Coordination of quarterly registration processes including issuing overrides according to institutional and departmental policies and procedures.
Presentations of Chemistry department major information to small groups for informational fairs, summer orientation, and major info forums
Management and distribution of building keys
For purposes of Washington State HR, this position is classified as a Program Coordinator.
Associate’s degree and at least two years of experience supporting an academic or specialized program or an equivalent combination of education/experience
Proficiency in MS Word, MS Outlook, MS Excel, MS PowerPoint, MS Office 365 including Sharepoint and OneDrive
Experience with website maintenance
Demonstrated ability to initiate and implement projects independently and as part of a team
Demonstrated ability to work and communicate effectively in collaboration with diverse groups of people in a variety of settings
Demonstrated ability to effectively manage multiple priorities in a fast paced environment
Excellent organizational skills and attention to detail
Experience working in a setting that requires confidentiality
Bachelor level degree
Prior experience advising in an academic setting
Experience using MS Access, Drupal, Banner, and DegreeWorks
Experience working with systems and processes related to access and distribution of building keys
New hires typically begin at $3,272 per month, including an excellent benefits package
This position is part of bargaining unit A and is covered by the collective bargaining agreement with Washington Federation of State Employees (WFSE) of WWU.
A cover letter and resume are required and should address your experience related to the position responsibilities and the required and preferred qualifications.
Please include the names and contact information of three professional references.
Closing Date Notes
Posting will close on August 25, 2019.
Western Washington University (WWU) is an equal opportunity and affirmative action employer committed to assembling a diverse, broadly trained faculty and staff. Women, minorities, people with disabilities and veterans are strongly encouraged to apply. In compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, WWU does not discriminate on the basis of race, color, creed, religion, national origin, sex (including pregnancy and parenting status), disability, age, veteran status, sexual orientation, gender identity or expression, marital status or genetic information in its programs or activities, including employment, admissions, and educational programs. See WWU’s Policy on Ensuring Equal Opportunity and Prohibiting Discrimination and Retaliation. Inquiries may be directed to the Vice Provost for Equal Opportunity and Employment Diversity, Title IX and ADA Coordinator, Equal Opportunity Office, Western Washington University, Old Main 345 (MS 9021), 516 High Street, Bellingham, WA 98225; 360.650.3307 (voice) or 711 (Washington Relay); firstname.lastname@example.org
WWU is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to request an accommodation, please contact Human Resources Disability Services, 360.650.3774 or 711 (Washington Relay).
Annual Security and Fire Safety Report: This report is provided pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act ("The Clery Act"). It includes statistics for the previous three calendar years concerning reported crimes that occurred on Western's campus; in certain off-campus buildings or property owned or controlled by Western; and on public property within, or immediately adjacent to and accessible from, the campus. The report also includes institutional policies concerning campus security, such as policies concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. You can obtain a copy of this report in printed or alternate formats by contacting the Office of the Vice President for Enrollment and Student Services at email@example.com. The report can be found at: Annual Security and Fire Safety Report.
All new employees must comply with the immunization policy and show employment eligibility verification as required by the U.S. Citizen and Immigration Service before beginning work at WWU. A thorough background check will be conducted on all new hires.
With 15,000 students, 160 academic programs, and an energized campus community, Western offers the focus on students and the faculty access of a smaller college and the academic choice, resources, multicultural diversity, and room to grow of a large university. Western is located in beautiful Bellingham, a scenic coastal city of approximately 80,000 situated between Seattle, Washington and Vancouver, British Columbia. With easy access to both the Cascade mountain range and the Pacific coast, the region is rich in cultural events and attractions as well as many recreational activities. Western is known nationally for its successes, including being named the top public master’s granting university in the Pacific Northwest by U. S. News and World Report and one of the best colleges in the nation to work for by the Chronicle of Higher Education.