Location: Newport, RI Category: Human Resources Posted On: Thu Aug 15 2019 Job Description:
Provide administrative and clerical support to the Office of Human Resources. Assist in communicating the University's benefit plans to employees. Meet directly with all new hires. Complete I-9, E-Verify and RI New Hire processes for new employees. Process weekly benefit claim invoices. Responsible for Tuition Benefits and COBRA administration.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Assist in all facets of the workload for the Office of Human Resources. Act as the first line of contact to the office through monitoring the HR general inbox, answering phones and greeting visitors.
Meet with new employees to discuss their benefit package and assist in the completion of forms. Complete I-9, E-Verify and RI New Hire processes for new employees. Work with employees to resolve any questions or problems related to benefit claims or enrollments.
Process weekly benefit claim invoices (flexible spending, dental) and track data on spreadsheets.
Responsible for preparing all COBRA notices, processing COBRA payments and keeping COBRA records up to date.
Responsible for accurately processing all Tuition Benefit forms and ensuring all applicable Tuition Benefit paperwork is completed. Also, assist with preparing correspondence for the Tuition Exchange program.
Run monthly Business Object reports for new hires and hours worked to ensure compliance with the Affordable Care Act.
Assist with benefit open enrollment, benefit fairs, wellness events, benefit surveys and maintain the benefits webpage.
Process employee address, name and office changes in Colleague and with insurance carriers, as applicable.
OTHER DUTIES AND RESPONSIBILITIES
General office/clerical duties, i.e. mail distribution, ordering supplies, monthly credit card reconciliation, check requisitions, filing, typing, answering phones, photocopying, faxing, etc.
Update and maintain quarterly staff organizational charts and online employee directories.
Maintain tracking systems for Conflict of Interest Disclosures and Annual Performance Reviews. Monitor, distribute and track on-going Probationary Reviews.
Process employee separations and purge terminated employee HR files coordinating filing with payroll folders.
Serve as a backup for processing workers' compensation claims.
All other job-related duties as assigned by the Associate Director or Director for Human Resources.
LICENSES, TOOLS, AND EQUIPMENT
Personal computers, software including word processing and spreadsheets, and all other office equipment.
High school diploma or GED required.
Minimum of two years previous office experience required.
Benefit and/or Human Resource experience desired.
Competency in the use of Microsoft Word and Excel spreadsheets required.
Confidentiality is of the utmost importance.
Must be proficient in math and have accounting skills.
Customer service and organization skills are essential.
This position requires an individual who is able to work both independently and as part of a team, and has a keen ability to attend to detail.
Must be able to communicate accurately and professionally with the diverse University community served by the Office of Human Resources.
Salve Regina University offers generous benefits to eligible employees including:
health and dental coverage
tuition benefits and more
Salve Regina University strives to provide equal opportunity in employment and education to all employees, students and applicants. No employee, student or applicant shall be discriminated against or harassed on the basis of race, color, national and ethnic origin, sex, sexual orientation, gender identity or expression, religion, disability, age, marital or parental status, military or veteran status, genetic information or any other basis protected by applicable federal or state law, in the administration of Salve Regina's employment policies, education policies, admission policies, scholarship and loan programs, athletic and other University administered programs. In accordance with Title IX, it does not discriminate on the basis of sex in any of its educational programs or activities. Salve Regina is also committed to making its programs and campus accessible to its visitors and compliant with all applicable non-discrimination laws.
Internal Number: 114629
About Salve Regina University
Located on a picturesque campus in the historic city of Newport, R.I., Salve Regina University is a Catholic, coeducational university founded by the Sisters of Mercy. The University offers a comprehensive education with a liberal arts foundation that fosters the development of each student's individual talents.Accredited by the New England Association of Schools and Colleges, the University enrolls more than 2,700 undergraduate and graduate students from across the U.S. and around the world. Salve Regina's diverse range of academic programs is complemented by community service initiatives, extracurricular activities and a full athletics program featuring varsity, intramural and club sports.The undergraduate course of study is designed to further intellectual, social and spiritual growth and encourage students to work for a world that is harmonious, just and merciful. Graduate and continuing education programs are tailored to the unique needs of adult students, combining the integration of knowledge and personal values with the development of greater competency in both theory and practice.Salve Regina's 80-acre campus is set on seven contiguous Gilded Age estates and features 21 st...ructures of historic significance that have been sensitively adapted to meet University needs while also preserving their status as treasures of the 19th and early 20th centuries.