The DAR Assistantposition will support the Owen Graduate School of Management (OGSM) developmentteam.Manage work-flow for the AssociateDean of Development, Director of Development, and the Associate Director ofLeadership Annual Giving Development and Alumni Relations for the Owen GraduateSchool of Management (OGSM).
TheDepartment of Development and Alumni Relations (DAR) assists VanderbiltUniversity in securing the resources, both human and financial, that arerequired to achieve its mission and goals.The Department is responsible for the identification, cultivation,solicitation, and stewardship of individuals and organizations whose charitableobjectives are consistent with those of Vanderbilt University's teaching andresearch programs.
Duties and responsibilities
Assist with travel arrangements, including hotel accommodations, flight and rental reservations, preparing research packets, itineraries and solicitation information for Development Officers to take on the road
Prepare prospect briefings for Development Officers and Deans on leadership visits
Process University forms including check requests, travel reimbursements, and procurement records
Assist with maintenance of prospect and donor records in the Advance database
Maintain updated prospect research and present current standings of pledges, gifts and bequests in Advance database.
Manage prospect changes, and transfers in Advance
Conduct research on new prospect regions and territories for Development Officers
Process gift agreements for new pledges and pledge payments
Collaborate with other DAR Assistant on projects as necessary
Answer the main telephone line for the OGSM Development Office and take detailed messages
Retrieve and deliver all mail to the OGSM staff
Assist the Stewardship staff of OGSM on projects as needed
Extract weekly gift data and create thank you letters for Dean and Associate Dean
Manage monthly donor birthday cards process
Reconcile monthly OGSM DAR budget and coordinate with DAR budget office when necessary
Provide support for OGSM Alumni Board and when necessary Board of Visitors
Serve as the event coordinator for donor campus visits
TheDAR Assistant is responsible for facilitating the fiscal year major giftpipeline. This information is assembled, updated, and presented on amonthly basis.
Facilitate monthly major gift pipeline for monthly meeting
Coordinate with Development Officers to monitor stages of major gift prospects through monthly stage-aging reports and monthly snapshots of department progress
TheDAR Assistant serves as a liaison between the OGSM Development Office and OGSMfaculty leadership to develop strong and consistent lines ofcommunication. The program enables development officers to have aninsider perspective on what is going on within OGSM.
Planning, maintenance, and template for liaison meetings
Update staff on liaison departments at monthly pipeline meetings
Other correspondence and projects as needed
Assist Development Officers with biannual solicitations
Attend fiscal year-end meetings with Deans and Directors and track changes in Advance
Assist Development Officers with individual progress on fiscal year gifts
Assist Associate Dean with special projects as needed
Assist Development Coordinator with preparations for OGSM events as needed
Otherduties as assigned
Profile of an Ideal Candidate
SSHigh School graduate or GED, or theequivalent, is necessary
SSA bachelor's degree is preferred
SSOne year of administrativeexperience, or the equivalent, is necessary
SSAdvanced proficiency with MicrosoftWord, Excel, Outlook
SSStrong interpersonal and phoneskills
SSAbility to perform and manage multipleprojects on a regular basis
SSEffective oral and writtencommunications skills
SSStrong time management,organizational skills and project management skills
SSValues the importance of equity asan organizational operating principle and is committed to equity, diversity,and inclusion
About Vanderbilt Benefits
Vanderbilt University offers a competitive,flexible benefits package including health, dental, vision, life, accidentaldeath & dismemberment, disability insurance, paid time off, and a 403(b)retirement plan with employer match. Vanderbilt offers tuition assistance toemployees, spouses, and dependent children.
About Vanderbilt University
Vanderbilt University, located in Nashville, Tennessee, is atop-15 private research university offering a full range of undergraduate,graduate and professional degrees. Vanderbilt is situated on a 330-acre campusnear the thriving city center, serving more than 12,000 students and employingalmost 7,000 faculty and staff. The university's students, staff, and facultyfrequently cite Nashville and the surrounding area as one of the many perks ofbeing a part of the Vanderbilt community. Vanderbilt University is a placewhere your expertise will be valued, your knowledge expanded, and yourabilities challenged. It is a place where your diversity is sought andcelebrated. Vanderbilt was recently named as one of "America's Best LargeEmployers" and the top employer in Tennessee and the Nashville metropolitanarea in 2019 (Forbes).
Commitment to Equity, Diversity and Inclusion
Vanderbilt University is committed to achievingthe goal of a diverse and inclusive academic community of faculty, staff, andstudents. We seek individuals who are committed to this goal and our campusvalues.
Internal Number: 1901543
About Vanderbilt University
Vanderbilt University is a center for scholarly research, informed and creative teaching, and service to the community and society at large. Vanderbilt will uphold the highest standards and be a leader in the quest for new knowledge through scholarship, the dissemination of knowledge through teaching and outreach, and the creative experimentation of ideas and concepts. In pursuit of these goals, Vanderbilt values most highly intellectual freedom that supports open inquiry, equality, compassion, and excellence in all endeavors.