This position provides program support to Occupational Therapy (OT) Program Director, faculty, students, and alumni. Key responsibilities include supporting OT Program Director with the day-to-day operation of the program, managing databases essential to the running of the department, and updating/maintaining department marketing materials such as the webpage, coordinating the admissions cycle for the program, coordinating department events, project management and design, and maintaining budget for OT department and Fieldwork Coordinator.
Takes minutes for OT faculty meetings and retreats.
Coordinates department's participation in graduate fairs: maintains database of graduate fairs department should attend, provides a representative (faculty, staff or alumni) to attend graduate fairs.
Collaborates with the OT Administrative Specialist to schedule and conduct course evaluations for OT faculty, visiting faculty, and adjunct faculty at the end of each semester and for OT clinic at the end of spring semester. Prepares and distributes evaluations for the dean's and department files. Shares the responsibility of proctoring and typing evaluations with the OT Administrative Specialist.
Prepares student documentation/applications for departmental scholarship and grant decisions. Notifies students of scholarship and grant decisions. Processes grant reimbursement requests.
Serves as editor for department newsletter.
Updates/maintains marketing materials.
Manages department copy codes.
Coordinates admission procedures: sets up faculty login/password information in OTCAS, compiles all applicant information into a spreadsheet for the purpose of ranking, coordinates with Office of Admission regarding applicant files, compiles applicant information into a cover sheet for each file, manages mass communication between the program and the applicants via OTCAS
Serves as the department's WICHE coordinator; processes WICHE requests.
Completes yearly accreditation survey.
Designs and issues surveys to students and alumni. Manages the survey system for the OT and PT departments.
Coordinates the Graduate Student Project Symposium in collaboration with the faculty and Administrative Specialist. Updates the webpage; invites alumni, FW educators, adjunct faculty, and clinical instructors; collects and deposits the admission fee.
Prepares new OT student advising letter, orientation packets, and student handbook.
Treat other people, including those of different backgrounds, beliefs, and gender, with fairness and respect.
Coordinates logistics, scheduling, and participant communications for workshops, meetings, conferences, and faculty searches.
Collaborates with OT Program Director and Faculty to develop, compile, and write communications and promotional literature such as brochures, flyers, and postcards for distribution; coordinates process from conception through printing and distribution.
Proctors exams for OT faculty.
Archives student files.
Serves as backup for OT Administrative Specialist.
Supervises work study OT office assistant.
Acts as backup supervisor for OT Resource Room student aids.
Manages department's budget and accounts.
Purchases office and instructional supplies for department.
Processes honorariums and disbursement requests for faculty, staff, and student reimbursements.
Deposits OT department payments and maintains deposit records.
Maintains OT department P-card; reconciles bills as required.
Reconciles department bookstore account.
Bachelor's degree plus two years of related experience, or equivalent combination of education and experience
Excellent communication skills and a proven track record of success in collaborative work
Strong interpersonal, written, and oral communication skills
Creative, strategic, and analytical thinker with the ability to manage multiple projects
Strong computer skills with webpage maintenance, database management, and proficiency with Microsoft Office software
Ability to work with minimal supervision
Bookkeeping or budgetary experience preferred
At least 1 year supervisory experience preferred
Ability to respectfully work, communicate and provide leadership within a diverse campus community
Compensation and Benefits: Decisions about starting salaries are made based on the extent and relatedness of the candidate's education and experience and on internal equity and market considerations.
This position is non-exempt from the provisions of the Fair Labor Standards Act.
Application Deadline: Search and selection procedures will be closed when a sufficient number of qualified candidates have been identified. Review of application materials will begin immediately.
Letter of Interest
Applications submitted without the required attachments will not be considered.
All offers of employment are contingent on successful completion of a background inquiry and if applicable for the position, drug screen, physical test and functional assessment.
We acknowledge the richness of commonalities and differences we share as a university community; the intrinsic worth of all who work and study here; that education is enhanced by investigation of and reflection upon multiple perspectives.
We aspire to create respect for and appreciation of all persons as a key characteristic of our campus community; to increase the diversity of all parts of our University community through commitment to diversity in our recruitment and retention efforts; to foster a spirit of openness to active engagement among all members of our campus community.
We act to achieve an environment that welcomes and supports diversity; to ensure full educational opportunity for all who teach and learn here; to prepare effectively citizen-leaders for a pluralistic world.
About Puget Sound Puget Sound is a selective national liberal arts college in Tacoma, Washington, drawing 2,600 students from 48 states and 20 countries. Puget Sound graduates include Rhodes and Fulbright scholars, notables in the arts and culture, entrepreneurs and elected officials, and leaders in business and finance locally and throughout the world. A low student-faculty ratio provides Puget Sound students with personal attention from faculty who have a strong commitment to teaching and offer 1,200 courses each year in more than 40 traditional and interdisciplinary fields, including graduate programs in occupational and physical therapy and in education. Puget Sound is the only nationally ranked independent undergraduate liberal arts college in Western Washington, and one of just five independent colleges in the Pacific Northwest granted a charter by Phi Beta Kappa, the nations most prestigious academic honorary society. Visit 'About Puget Sound' (http://www.pugetsound.edu/about) to learn more about the college.
As a strategic goal and through our core values, University of Puget Sound is committed to an environment that welcomes and supports diversity. We seek diversity of identity, thought, perspective, and background in our students, faculty, and staff. EOE/AA
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Puget Sound is a highly selective liberal arts college located in Tacoma, Washington. Founded in 1888, the University of Puget Sound is rich in history and traditions enjoyed by generations of students, faculty, and community members. Puget Sound offers a four-year curriculum in the liberal arts tradition with more than 50 traditional and interdisciplinary programs as well as selected graduate programs that build effectively on a liberal arts foundation.