Washington University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, genetic information, disability, or protected veteran status.
The Faculty Recruitment Coordinator will be responsible for a wide variety of administrative tasks and functions in the Dean’s office.� The Faculty Recruitment Coordinator will work closely with the Senior Associate Deans of Faculty, Programs and Special Projects and will report to the Manager of Payroll, HR and Academic Affairs.
PRIMARY DUTIES AND RESPONSIBILITIES:
Faculty and Staff Recruitment
Oversee and coordinate recruitment process for all faculty and staff positions within the Olin Business School to include:
Initiating and placing applicable advertisements internally and externally.
Organizing, reviewing applications and supporting documents to distribute to search committees.
Manage all scheduling for candidate campus visits including travel, seminars and meetings.� This involves creating a detailed itinerary for each visitor; booking flights, hotel, cabs, and rental car, if applicable; reserve meeting and event space; and ordering catering services, among other tasks.
Request receipts for expenses incurred during visit and travel; preparing information for reimbursements to be processed.
Coordinate affirmative action reporting and compliance.
Keeping detailed records for Department of Labor compliance.
Faculty and Staff Relocation
Coordinate housing searches, relocation travel, temporary housing, and moving of household goods.
Faculty Teaching through EMBA program
Coordinate Executive MBA Program and maintain current schedule of faculty teaching in Shanghai and Mumbai, communicating between contacts in both areas and faculty members to book travel.� This includes assisting faculty in applying for passports and visas.
General Office Support
Assist other dean’s office support staff by answering phones, greeting visitors and customer service as needed.
High school degree and 3 – 5 years of relevant work experience.
Detail oriented and highly organized.
Excellent customer service and interpersonal skills.
Ability to work efficiently in a face paced and deadline oriented environment.
Flexibility in juggling multiple events and timelines.
Ability to work with a diverse population, including international faculty and candidates.
Bachelor’s degree and direct experience with recruiting and/or relocation duties.
The hiring range for this position is $19.18 - $24.47 per hour.
This position is full-time and works approximately 37.5 hours per week.
Department Name/Job Location:
This position is in the Olin Business School, Dean's Office. This position is for the Danforth Campus.
Please attach a copy of your most current signed performance evaluation (completed within the last 18 months) to your online account. If you have not received a performance evaluation, you may provide two current signed letters of recommendation (written within the last 18 months), preferably to include one letter from either a current or recent former supervisor. To attach these documents, go to: My Career Tools, Add Attachment, Attachment Type – Performance Reviews or Letters of Recommendation.
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. Current employees applying for a new position within the university may be subject to this requirement. The screenings will include a criminal background check and, as applicable for the position, other background checks, drug screen, employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
Washington University in St. Louis, a medium-sized, independent university, is dedicated to challenging its faculty and students alike to seek new knowledge and greater understanding of an ever-changing, multicultural world. The University offers more than 90 programs and almost 1,500 courses leading to bachelor's, master's and doctoral degrees in a broad spectrum of traditional and interdisciplinary fields, with additional opportunities for minor concentrations and individualized programs. The faculty is composed of scholars, scientists, artists and members of the learned professions. They serve society by teaching; by adding to the store of human art, creativity, understanding, and wisdom; and by providing direct services, such as health care.