Supporting the Assistant Dean for Teaching and Learning, the Coordinator performs a wide range of administrative duties to support the Teaching and Learning Group at the Harvard John A. Paulson School of Engineering and Applied Sciences (SEAS). The Coordinator provides administrative and programmatic support related to the assistant dean's oversight of planning, assessing, and implementing SEAS Teaching and Learning group programs in support of the Active Learning Labs, Shops, Learning Incubator, etc. The Coordinator interacts closely with senior administrative colleagues at SEAS and across the University.
Duties and Responsibilities
Manage scheduling for the Teaching and Learning group
Manages the assistant dean's calendar; requires sound judgement based on solid understanding of priorities and clear communication with the assistant dean.
Provide administrative support to the assistant dean for teaching and learning, organize complex meetings, create meeting agendas as directed and proactively research and assemble briefing materials as part of daily preparation.
Arrange travel, coordinate event planning, and draft and edit correspondence.
Manage communications and visibility within the Teaching and Learning group
Social media management – expand impact of current social accounts, develop pipeline for content production, and manage content performance analytics.
Engage key student audiences and increase effectiveness of existing communications channels.
Review and approve team-submitted visibility content to ensure consistent branding and accurate information.
Design, prototype, and maintain supplies of branded items for use in student programs and events
Website content management and improvement
Administer financial transaction resolution for the Teaching and Learning group
Review discrepancies; reconcile purchasing and departmental card(s), corporate card reports, payment requests, vendor invoices, and reimbursement payments as needed.
Train team members in preparing Concur reimbursements.
Perform Project Management duties for Teaching and Learning 'small projects.' Examples include:
Support onboarding and 1:1 training of Teaching and Learning staff.
Support planning, assessment, and implementation of ALL programs and other teaching and learning group requirements; maintain and coordinate access to assessment data and preparation of reports.
Other duties as assigned.
SEAS is not able to provide visa sponsorship for this position.
Commitment to Diversity SEAS is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment. Some of our core values include respect for all, serving the greater good, and welcoming individuals from diverse backgrounds, experiences, and perspectives.
Many SEAS employees are eligible for Flexible Work Arrangements, which may be explored during the interview process.
The Harvard John A. Paulson School of Engineering and Applied Sciences serves as the connector and integrator of Harvard's teaching and research efforts in engineering, applied sciences, and technology. Our core tenets are: educating broad-minded students; interdisciplinary research; integration across disciplines; and balancing theory, experimentation and practice to create an unmatched environment for learning and exploration. Through collaboration with researchers from all parts of Harvard, other universities, and industry, we bring discovery and innovation directly to bear on improving human life and society. For more information about us, please visit www.seas.harvard.edu.
Salary Grade: 054
Union: 55 - Hvd Union Cler & Tech Workers
High school diploma or equivalent, plus a minimum of 3+ years of administrative experience. Education beyond high school may count towards years of experience.
Bachelor's degree preferred.
3+ years of experience providing high-level administrative support for one or more executives, senior staff, and/or faculty members preferred.
Proactive with demonstrated ability to respond quickly, disseminate information, problem-solve and bring issues to resolution. Self-initiative, confidence, adaptability, and good judgment are essential.
Solid working knowledge of basic financial concepts and tools (i.e., financial reporting, spreadsheet manipulation) preferred. Working knowledge of Harvard financial systems and iProcurement preferred
Excellent organizational skills with ability to prioritize work effectively in an environment with multiple and conflicting priorities.
Demonstrated excellence in customer service and proven interpersonal skills with all levels of staff, executives, and/or faculty members. Ability to work across teams and with a variety of projects and constituencies is essential.
Proven project and/or program management and/or event-planning skills.
Excellent interpersonal and aptitude for written communication
Ability to work independently with minimal supervision
Attention to detail is essential.
Ability to handle complex and confidential information with professionalism and discretion.
Intermediate competence in standard office computer software, including Word, Excel and PowerPoint.
Experience updating information on websites is a plus.
Experience in flyer design and/or competence in Adobe products a plus.
Experience managing social media communications and familiarity with multiple platforms a plus.
Must possess the ability to learn and adapt to new systems quickly, including emerging office technologies and communication tools.
Strong commitment to fostering a welcoming and inclusive environment for all persons interacting with the SEAS Teaching and Learning group.
EQUAL OPPORTUNITY EMPLOYER: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Internal Number: 50041BR
About Harvard University John A. Paulson School of Engineering and Applied Sciences
Harvard University is devoted to excellence in teaching, learning, and research, and to developing leaders in many disciplines who make a difference globally. The University, which is based in Cambridge and Boston, Massachusetts, has an enrollment of over 20,000 degree candidates, including undergraduate, graduate, and professional students. Harvard has more than 360,000 alumni around the world. The University has twelve degree-granting Schools in addition to the Radcliffe Institute for Advanced Study, offering a truly global education. Established in 1636, Harvard is the oldest institution of higher education in the United States.