The Institute for Excellence in Education(IEE) of the Johns Hopkins University School of Medicine promotes, values, and advances the educational mission of the School of Medicine. IEE focuses on four “pillars”: (1) Improving Teaching; (2) Inspiring and Supporting Research, Scholarship and Innovation in Education; (3) Valuing and Recognizing Teachers and Educators; and (4) Fostering a Community of Educators.
The part-time Administrative Coordinator will work closely with the Program Administrator and the IEE Director to support the IEE’s operations, and will interact with a wide variety of stakeholders, including Johns Hopkins University faculty and staff, vendors, outside speakers, and others. The position reports to the IEE Program Administrator.
Specific Duties & Responsibilities:
The administrative coordinator will assist the IEE Program Administrator and the IEE Director with a variety of tasks, including but not limited to:
Scheduling meetings and appointments.
Supporting meeting logistics (securing room reservations, ordering food, sending meeting invitations and reminders, preparing and distributing materials, etc.).
Creating draft meeting minutes.
Planning and executing events (such as conferences, workshops, and trainings) and programs.
Maintaining and updating IEE website.
Maintaining social media presence for IEE.
Maintaining informational spreadsheets for various IEE programs.
Answering phone and email: respond to requests for information, route calls and email messages accordingly.
Arranging travel and/or accommodation for visiting professors/guests.
Completing various office tasks such as copying, telephone, ordering supplies.
Assisting with other office or program needs as assigned.
Social media management.
High School Diploma or GED required.
Minimum of three (3) years related experience.
Additional education may substitute for experience, to the extent permitted by the JHU equivalency formula.
JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
Associate Degree preferred.
Special Knowledge, Skills, and Abilities:
Excellent organizational skills, including the ability to multitask.
Strong attention to detail.
Excellent communications skills (oral and written).
Familiarity with Microsoft Office, including word, excel, access and PowerPoint.
General familiarity with websites.
Demonstrated ability to work collaboratively with diverse stakeholders.
Classified title: Administrative Coordinator
Working title: Administrative Coordinator
Role/Level/Range: ATO 40/E/02/OE
Starting Salary Range: $17.42 - $23.95 (commensurate with experience)
Employee group: Casual
Employee status: Non-exempt
Schedule: Monday – Thursday, 3.5 to 4 hours a day
Location: Armstrong Medical Education Building, Suite 230 – 1600 McElderry Street – 04-MD:School of Medicine Campus
Department name: 10003320 - SOM - Admin Registrar - Education
Personnel area: SOM - School of Medicine
The successful candidate(s) for this position will be subject to a pre-employment background check.
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at email@example.com. For TTY users, call via Maryland Relay or dial 711.
The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.
During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
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