Amplify the voice of the student body to University administrators, and work to foster collaborations among faculty, staff, and students to address and resolve concerns. Communicate and collaborate with multiple appropriate university offices, departments, organizations, vendors, and assist SGA leaders in developing relationships with these stakeholders.
Be closely familiar with all relevant Division of Finance policies and procedures. Meet regularly with Finance Division staff to review policies and procedures, discuss SGA finance concerns, and expedite any outstanding requests.
Work closely with the head clerk and SGA student leaders to track and process paperwork, forms, and administrative records.
Manage the ProfLink Finance system. Upload transaction data from Banner into Campus Labs Engage. Review, reconcile, and audit accounts for accuracy.
Scan and file financial records and other documents with attention to records retention.
Support the SGA transportation program by facilitating the reservation, billing, and maintenance of vehicles. Recruit, train, schedule, and evaluate drivers.
Serve as the SGA liaison to Risk Management and Insurance, providing budget, staffing, and other information needed to process annual insurance applications; assist in providing documentation necessary to respond to/process any claims or inquiries.
Assist in the day-to-day operations of the SGA Office in conjunction with Head Clerk and Graduate Coordinator.
Assist in providing leadership and direction to undergraduate student staff.
Serve as a resource to the SGA, other student organizations, and advisers and help explain and enforce University, Division of Student Affairs, Division of Finance, and Student Government Association policies & procedures pertaining to student organizations.
Provides assistance to various Accounts Payable personnel as directed by management.
Communicates frequently with faculty, staff, and outside vendors both verbally and in writing on matters relating to accounts payable transactions; acts as a liaison between departments and vendors.
Review and prepare supporting documentation for proper coding and approvals.
Enter and process all SGA disbursements for payment (a minimum of 50-300 transactions per day) including reimbursement, vendor payments, travel request and expense and advances into the Accounts Payable system.
Assist with processing 1099 information and prepares required reports and forms. Collects W9s as needed to ensure compliance with applicable IRS guidelines.
Accurately process cash disbursements while ensuring proper documents are maintained for audit purposes via electronic format.
Follow up with originating department and/or vendors to resolve any discrepancies while prioritizing assignments and deadlines and producing highly accurate work.
Receive incoming statements, direct payment requests, and EFT transactions for processing.
Maintain confidentiality in communicating sensitive information and handling confidential materials.
Open, sort and distribute incoming mail as necessary.
Perform other duties as required.
Bachelor’s in accounting or other finance related major from an accredited college.
Language Skills: Ability to: communicate effectively in English and interact tactfully with all levels of the college staff, students, parents & family members, and vendors; read, analyze, and interpret documents, budgets and contracts. Written and oral communication skills sufficient to respond effectively to inquiries or complaints. Answer multi-line phone systems with the ability to communicate in an effective and professional manner.
Technology: Proficient with MS Excel, MS Word and experience with, or ability to learn, general ledger accounting software.
Reasoning Skills: Ability to: define problems, collect data, establish facts, and draw valid conclusions; maintain an appropriate level of professional and personal confidentiality; multi-task and manage multiple projects with competing deadlines is required. Identify and diagnose problems/issues, determine and implement appropriate, effective solutions, and provide constructive follow up. Interpret and recommend changes in policies and procedures to improve the efficiency and effectiveness of the Accounts Payable functions.
MBA candidate or MBA.
Past experience within higher education, preferably with student governance or student affairs.
Language Skills: Ability to build and nurture collaborative relationships with diverse faculty, staff, and student constituencies.
Technology: Working knowledge of Banner; familiarity with, or ability to learn, Campus Labs Engage software Finance module.
Reasoning Skills: Ability to work in a stressful environment and with great attention to detail. Knowledge of all Federal, State, and municipal laws likely to have an effect upon University students.
Required Skills: Must be able to work effectively and as part of a team in a rapidly changing environment. Exhibit exceptional organizational skills, extremely detailed and the ability to work with minimal supervision; must have the ability to meet deadlines and maintain schedules. Must exhibit integrity, strong work ethic, and excellent interpersonal, communication, and exercise good judgment in a variety of situations as well as the ability to work with a positive attitude, professionalism and tact. Knowledge of the principles and techniques essential to the performance of assigned responsibilities.
Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job: Occasionally lift or transport materials weighing 40 lbs. or less. Must be able to move about the campus. Must be able to sit for long periods of time in front of a computer terminal. Will occasionally work outdoors and be exposed to weather conditions. The noise level in the work environment is usually moderate.
Internal Number: 493966
About Rowan University
A leading public institution, Rowan University combines liberal education with professional preparation from the baccalaureate through the doctorate. Rowan provides a collaborative, learning-centered environment in which highly qualified and diverse faculty, staff, and students integrate teaching, research, scholarship, creative activity, and community service. Through intellectual, social and cultural contributions, the University enriches the lives of those in the campus community and surrounding region.