Reportingto the Provost & Senior Vice Chancellor, this position will be responsiblefor managing multiple avenues of communication on behalf of the Office of the Provostat of the University of Tennessee's flagship campus in Knoxville. The positionis responsible for managing the day-to-day activities related to the office ofthe Provost and Senior Vice Chancellor. The position serves as a representativeof the Provost's Office and must be dependable, organized, able to prioritizeand multi-task, attentive to detail, flexible, and able to anticipate the needsof the Provost & Senior Vice Chancellor.
*Responsiblefor day-to-day activities related to the office of the Provost and Senior ViceChancellor.
*Managementof the Provost's email inbox and incoming inquiries, to include handling issuesdirectly or speaking on behalf of the Provost, using sound judgement and discretionto respond appropriately.
*Prioritizes,disseminates, and responds to incoming email, phone calls, and oral and writtencommunication.
*Preparesbriefings, summaries and presentations for the Provost and Senior ViceChancellor.
*Exercisessound judgement and discretion when bringing issues forward to the Provost andSenior Vice Chancellor.
*Responsiblefor managing annual nomination and selection process for select faculty awards,honorary degrees, and Chancellor's professors and preparing materials for reviewby senior level administration and board of trustees.
*Responsiblefor organizing and managing the Student Advisory Council's activities.
*Managescabinet events and attend weekly meetings.
*Coordinatesand provides support for annual budget process.
*Managesand assists with provost sponsored events as needed; arranges hospitalityservices as needed for meetings and events.
*Communicateswith internal individuals, organizations, senior leadership for the campus andsystem, and external representatives locally, nationally, and abroad.
*Communicatesand collaborates with Chancellor's, Vice Chancellors', and Deans' staff; communicateswith students on various issues.
*Disseminatesinformation, materials, and meeting details to Provost's direct reports.
*Communicatesinformation related to annual and reappointment evaluations.
*Maintainsconfidentiality of privileged and/or sensitive information.
*Managesmeeting agendas and notes/minutes for provost led committees and meetings.
*MaintainsOffice of the Provost and Senior Vice Chancellor's website.
Internal Number: 183706
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