UW Medicine provides outstanding care to patients from around the globe, educates the next generation of physicians and scientists, and supports one of the world's largest and most comprehensive medical research programs. UW Medicine's four hospitals - Harborview Medical Center, Northwest Hospital & Medical Center, University of Washington Medical Center and Valley Medical Center - admit more than 63,000 patients each year. UW Medicine provides outpatient care for more than 1.3 million patients each year at its 12 UW Neighborhood Clinics and its many other primary and specialty care clinics.The Human Resources department's mission is to support UW faculty and staff in successfully meeting the goals of the University by providing high quality and responsive human resources support to foster an exceptional work environment that encourages, nurtures and recognizes the professional development of University employees. The department's vision is to create a premier HR organization whose staff members are dedicated to the goal of working together to provide the highest possible quality of services in carrying out its mission.UW Medicine Human Resources has an outstanding full time opportunity for a HR Assistant Senior / Recruiting Coordinator.Our HR Assistant Senior (recruiting coordinator) is responsible for supporting the nursing recruitment function at Harborview Medical Center. This position will work closely with two nurse recruiters and another HR Assistant Senior in a fast paced recruiting environment. This includes acting as the initial point of contact for external employment inquiries, scheduling of interviews, verifying credentials of applicants, and coordinating new hire onboarding. The successful candidate must provide superior customer service to our job applicants, newly hired employees, as well as to our internal customers. Key functions include:Enter new hire transactions in our Workday HR/Payroll system. These transactions are critical in ensuring our employees are compensated accurately and timely.Coordinate all necessary communications, paperwork, and processes for newly hired employees to ensure a successful onboarding experience.Perform background check and education verifications on newly hired employees.Prepare and send a new hire letter to all new employees.Verify that all new hire paperwork is complete and follow up as required on problems or missing information.Participate in the new employee orientation process in roles of presenter as well as general support.Perform licensure verification on job applicants to confirm candidates meet requirements of position applying for.Assist in the reference checking process for selected candidates.Develop close working relationships with the two nurse recruiters and the other HR Assistant Senior to effectively support the nurse recruiting function.Work to identify and implement new processes and procedures to streamline the recruitment function to maximize efficiencies.Respond to inquiries regarding policy and procedure information to applicants, staff, and leadership.Generate metrics reports for internal use, meetings, and leadership distribution.Coordinate various nursing recognition events.KNOWLEDGE, SKILLS AND ABILITIESEffective communication and service excellence skills.Advanced written and verbal communication skillsProficiency with Microsoft Office applications, specifically Word and Excel. Flexibility in meeting workload fluctuations.REQUIREMENTS:Four years of office experience including two years of increasingly responsible experience in a human resource or related setting OR equivalent education/experience.CONDITIONS OF EMPLOYMENT:Application Process:The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select "Apply to this position". Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your "My Jobs" page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.