Under the direction of the Staff Associate in Academic Affairs, this Administrative Assistant I will work closely with Academic Affairs staff to provide general support of academic programs, space planning and budget tracking. The Administrative Assistant I will support the Academic Affairs office, by providing administrative support in the areas more specifically listed below:
• Organize and maintain office functions such as incoming and outgoing correspondence, customer service, answering phones, and scheduling meetings. • Provide administrative support for the college’s internal governance system. • Coordinate, enter and maintain faculty personnel data in the Access database. • Provide support tracking non-designated academic spaces on campus. • Responsible for tracking faculty teaching loads and coordinating paperwork for various releases. • Administratively support the college’s travel awards process and organize information sessions. • Provide clerical support for the model coordination process (i.e. maintain schedules, process payment paperwork, respond to emails) • Maintain the Academic Affairs Wiki page and /or other communication tools associated with the division (i.e. update staff info, policies, documents) • Maintain well organized department files, including confidential faculty personnel files. • Promote the University’s commitment to diversity, collegiality, and service excellence by: • Build effective partnerships with co-workers throughout the University by freely sharing appropriate information and providing assistance when needed. • Ensure optimum service to all internal and external partners in response to all requests for service and information. • Maintain an environment that is welcoming to persons of all backgrounds, nationalities, and roles. • Other duties as assigned.
Applicants must have at least (A) two years of full-time, or equivalent part-time, experience in office management, office administration, business administration or business management, the major duties of which included one or more of the following functions: purchasing, personnel management, budgeting, accounting, records management, work simplification, grants management, contract administration or program management, (B) any equivalent combination of the required experience and the substitutions below:
I. An Associate’s or higher degree with a major in business administration, business management or public administration may be substituted for the required experience.
II. An Associate’s or higher degree with a major other than in business administration, business management or public administration may be substituted for a maximum of one year of the required experience.
Other Considerations: • Excellent customer service and communication skills including oral, written and electronic • Proven strong time management, organization and planning skills with an ability to multitask in a busy work environment • Competency in MS Office software and Google Suite in a professional or educational setting; Adobe Suite helpful. • Ability to meet the physical requirement of operating and maintaining a busy office as well as lift and carry up to 10 pounds. • Background and/or interest in art or design a plus.
About Massachusetts College of Art and Design
The five educational institutions that make up Colleges of the Fenway view diversity as a key component in the growth of our students' educational experience as well as our ongoing journey as professionals charged with maintaining the world class status of our institutions. By drawing from a wide cultural palette, we ensure that we have access to the full range of talent available. Through our respect for the vast array of backgrounds we create an environment that will help that talent grow. It is within an environment of respect that we are able to build and work toward our goals. Our goal is to create an atmosphere that values mutual respect. All Colleges of the Fenway members have policies and practices designed to safeguard our healthy environment as well as provide the support and access needed to do so. The Colleges of the Fenway are located in the heart of Boston?s academic, scientific and cultural communities and is within walking distance from landmarks such as the Museum of Fine Arts, Fenway Park, Symphony Hall and world renowned medical institutions. Jobs at Emmanuel College: http://emmanuel.edu/About_Emmanuel/Employment.htmlJobs at Massachusetts College of Art and Desig...n: http://www.massart.edu/About_MassArt/Careers.htmlJobs at Massachusetts College of Pharmacy and Health Sciences: http://www.mcphs.edu/about-mcphs/careers-at-mcphsJobs at Simmons College: http://simmons.edu/overview/about/jobs/Jobs at Wentworth Institute of Technology: https://jobs.wit.edu/