The University of Notre Dame (ND.jobs) is accepting applications for a Senior Administrative Assistant.
Applications will be accepted until 8/22/2019.
The Senior Administrative Assistant position serves as the primary administrative and clerical support to multiple members of the senior leadership for the Division, including the AVP for Student Development and AVP for Residential Life. Provides receptionist coverage for front desk of the office with another Senior Administrative Assistant. The person filling this role must possess excellent interpersonal skills as they will act as a point of contact for students, staff, faculty, University leadership, visitors, alumni, and student workers. This position requires a high degree of organizational skill, competency with technology (Google Calendar, Gmail, Microsoft Office), experience working on projects with limited supervision, and the ability to handle sensitive information with a high level of confidentiality. Administrative Support
Manage calendars by scheduling meetings and activities with an understanding of business priorities
Organize internal/external meetings, including venue reservations and orders for tech equipment, catering, and supplies
Schedule and maintain office conference room, setting up for meetings and resetting after meetings. Ensure technology in conference room is working properly and troubleshoot as necessary
Coordinate business travel arrangements as needed and serve as a delegate in Concur (TravelND)
Receive and respond to internal/external communications on behalf of those supporting and the office
Record, document and distribute meeting minutes as needed
Assist with creating and editing highly-confidential material
Coordinate the excused absences for students deemed to be representing the University
Execute and track the work flow of Student Affairs and student group contracts
Other duties as assigned Office Support
Greet guests and provide hospitality on behalf of office
Answer the main telephone line and route calls as appropriate
Organize and maintain common areas, order supplies as needed via BuyND
Ensure efficient and smooth office operation
Demonstrate judgment, tact, and diplomacy in dealing with constituents
Provide backup to other Senior Administrative Assistants in the office as necessary Project Support
Research, compile, and summarize information to support projects assigned by senior leadership
Provide project support to staff in the office at times working independently and meeting deadlines
Minimum Qualifications: Bachelors degree with 5-6 years of experience Commitment to the Universitys Catholic identity, mission, and values Successful experience supporting senior-level management Competence working efficiently and professionally with all levels of the office, division, and University Self-motivated, enthusiastic, positive team player with a strong work ethic Demonstrated proficiency for multi-tasking in dynamic work environment Excellent time management skills Aptitude for gathering and interpreting fragmented data from a variety of sources Superior attention to detail High degree of project/organizational management skills Ability to handle sensitive information with high level of confidentiality Proven ability to learn new software programs, processes, and responsibilities Expertise in Google Suite and Microsoft Office, especially: Gmail, Google Calendar, Power Point, Excel, and Word required Experience with GLez, Concur, and Endeavor preferred Experience with graphic design, website design/maintenance, Google Docs, Survey Monkey, and social media desirable
ABOUT NOTRE DAME: The University of Notre Dame, founded in 1842 by Rev. Edward F. Sorin, C.S.C., of the Congregation of Holy Cross, is an independent, national Catholic university located in Notre Dame, Ind. For the fifth consecutive year, the University of Notre Dame has received Honor Roll distinctions as one of the top 10 higher education workplaces in the country in the Chronicle of Higher Education's annual 'Great Colleges to Work For' survey...and we are proud of it!
This appointment is contingent upon the successful completion of a background check. Applicants will be asked to identify all felony convictions and/or pending felony charges. Felony convictions do not automatically bar an individual from employment. Each case will be examined separately to determine the appropriateness of employment in the particular position. Failure to be forthcoming or dishonesty with respect to felony disclosures can result in the disqualification of a candidate. The full procedure can be viewed at https://facultyhandbook.nd.edu/?id=link-73597.Equal Opportunity Employment StatementThe University of Notre Dame seeks to attract, develop, and retain the highest quality faculty, staff and administration. The University is an Equal Opportunity Employer, and is committed to building a culturally diverse workplace. We strongly encourage applications from female and minority candidates and those candidates attracted to a university with a Catholic identity. Moreover, Notre Dame prohibits discrimination against veterans or disabled qualified individuals, and requires affirmative action by covered contractors to employ and advance veterans and qualified individuals with disabilities in compliance with 41 CFR 60-741.5(a) and 41 CFR 60-300.5(a).APPLICATION PROCESS: Please apply online at http://ND.jobs to Job # S19656. For additional information about working at the University of Notre Dame and various benefits available to employees, please visit http://hr.nd.edu/why-nd. The University of Notre Dame supports the needs of dual career couples and has a Dual Career Assistance Program in place to assist relocating spouses and significant others with their job search.
Copyright 2017 Jobelephant.com Inc. All rights reserved.
The University of Notre Dame is a Catholic academic community of higher learning, animated from its origins by the Congregation of Holy Cross. The University is dedicated to the pursuit and sharing of truth for its own sake. As a Catholic university, one of its distinctive goals is to provide a forum where, through free inquiry and open discussion, the various lines of Catholic thought may intersect with all the forms of knowledge found in the arts, sciences, professions, and every other area of human scholarship and creativity.The University prides itself on being an environment of teaching and learning that fosters the development in its students of those disciplined habits of mind, body, and spirit that characterize educated, skilled, and free human beings. In addition, the University seeks to cultivate in its students not only an appreciation for the great achievements of human beings but also a disciplined sensibility to the poverty, injustice and oppression that burden the lives of so many. The aim is to create a sense of human solidarity and concern for the common good that will bear fruit as learning becomes service to justice.Notre Dame also has a responsibility to advance... knowledge in a search for truth through original inquiry and publication. This responsibility engages the faculty and students in all areas of the University, but particularly in graduate and professional education and research. The University is committed to constructive and critical engagement with the whole of human culture.