For more information about the Department of Anatomy, Cell Biology & Physiology, visit our website: here
This position provides complex and comprehensive administrative support for the department of Anatomy and Cell Biology, including the coordination of office communication, calendars management/scheduling, reservations, travel arrangements. This person also assists pre-award budget preparations, proposal routing, events and graduate program coordination. This position will serve as a backup for the department’s business coordinator.
Primary Duties and Responsibilities:
Assist with general duties to enhance a smooth running of the department including travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations. Manage departmental seminars and journal clubs for recruitment, outside speakers, faculty, and graduate students. Manage departmental calendars, schedule and coordinate meetings, and appointments for faculty. Process bi-weekly payroll for full time staff and student workers.
Attend and record minutes for required faculty meetings. Maintain supplies inventory by checking stock to determine inventory level. Anticipating needed supplies and placing and expediting orders for supplies. Verifying receipt of supplies. Open, sort and distribute incoming correspondence. Assist with pre-award budget preparations and process proposal routing in Kuali Coeus. Assist with recruitment and onboarding activities. Serve as backup for departmental business coordinator.
Other duties as assigned.
High school diploma or GED and three years of administrative support experience.
Excellent interpersonal skills and ability to effectively communicate and exchange information, including ability to work with a diverse group of people. Excellent organizational skills and attention to detail, including ability to handle multiple tasks under deadline pressure. Knowledge of standard office procedures and equipment, including Microsoft Office Word, Excel, PowerPoint, and Outlook.
Working Conditions/Physical Demands:
Ability to complete essential tasks with or without accommodation.
Founded in 1820, Indiana University is the state’s public university system, comprised of two core campuses—IU-Bloomington and IUPUI—and six regional campuses located throughout the state. Combined, the total student population is more than 114,000 undergraduate, graduate and professional school students. IU is one of the largest employers in the state, with over 20,000 faculty and staff. Indiana University is an equal employment and affirmative action employer and a provider of ADA services. Diversity and inclusion remains a core commitment to IU’s mission to cultivate an educational environment that supports equal access, participation and representation on all of its campuses and that provides educational and career opportunities for all.