Position Title: Front Office and Administrative Assistant
Posting Number: U1900045
Employer: UB Foundation Activities
The position provides support for the overall office needs of the University at Buffalo Foundation, Inc., including welcoming visitors, directing telephone inquiries, restocking supplies, and ensuring equipment is operational.
Responsibilities for this position include:
General Office Support – 60%
Greet visitors and meeting attendees as well as respond to routine inquiries
Answer and direct general telephone inquiries
Accept deposits, including counting cash and providing receipts
Maintain daily check log, separating by source of revenue receipt
Open and distribute incoming mail
Prepare outgoing mail and parcels for pickup, with most parcels under 10 pounds
Diagnose operational issues with equipment and office/facility
Arrange for repairs as needed
Maintain, order and restock office supplies
Coordinate end of day procedures, including locking of the office and building
Process various central office invoices for payment
Complete annual space survey
With guidance from Benefits team, help organize staff recognition luncheons and functions
Other general support duties as assigned
Administrative Assistant – 40%
Provide administrative support to senior management team as requested; tasks may include but are not limited to correspondence, calendar maintenance, and notary services
Organize and mail daily gift receipts
Aid other departments (Revenues, Benefits, Accounts Payable, Payroll and Accounting) with tasks and functions as needed to ensure prompt customer service to internal and external constituents. Tasks may include but are not limited to mailings, scanning, filing and data entry.
Associate's degree or equivalent work experience required. Notary Public required, or ability to obtain within six months of hire.
Bachelor's degree preferred. Energetic and customer-friendly personality.
The University at Buffalo is SUNY’s most comprehensive public research university, and an outstanding place to work. UB amplifies ambition for faculty and staff by offering endless possibilities to achieve more. Here, people from all backgrounds and cultures challenge and inspire each other to discover, learn and succeed. Dedicated staff and engaged faculty collaborate to further knowl¬edge and understanding, and develop tenacious graduates who are valued for their talents and their impact on global society.