Department: Facilities Management - Business Services
Bachelor's Degree in Business Administration, Finance, Accounting, or related field. Two years relevant administrative assistant experience or experience in a related field. Experience in Higher Education is desirable. A combination of education, experience, and training that would produce the required knowledge and abilities could be considered.
Nature & Purpose of Position/Usual Duties:
Performs a variety of general and specialized purchasing and disbursement accounting activities, including processing invoices to assure timely payment of university's accounts payable and accurate accounting treatment. Work should be timely performed with an attention to detail, accuracy, and excellent customer service.
Primary Responsibilities (Staff Positions Only):
Receives reviews and process requisitions from departments; determines if request is appropriate and consistent with department mission. Manages purchase orders in accordance with applicable University procurement regulations, polices, and procedures. Responsible for reviewing, verifying and processing invoices for payment, reconciliations, and documentation. Ensure proper matching of purchasing and receiving documents, proper distribution to general ledger expense accounting chartfields, timely and accurate payments that make full use of available discounts in accordance with Texas Prompt Payment Act. This requires organizing and tracking workload using department prescribed processes. Serve as a liaison between departments and internal and external customers, to identify and support their purchasing and transactions needs/requirements; proactively engages customers through reporting and personal responses Keep track of all payments and expenditures, including purchase orders, invoices, statements, etc. Reconciling processed work by verifying entries and comparing system reports to balances. Prepares financial and statistical reports. Prepares and maintains reports using spreadsheets to track and report various information. Respond to external vendors and internal managers regarding all aspects of the accounts payable process, including processing invoices for payment, bank reconciliations, and documentation. Maintain audit trail and supporting document files; review files to determine accuracy of supporting documents. Assist with the development and maintenance of filing system for financial information, records and documents, including procurement files and records relating to the purchasing and contracting process to ensure easily available information. Handles P-Card purchases and monitors expenses. Performs other related duties as assigned.
Internal Number: 22515
About Sam Houston State University
For more than 130 years, Sam Houston State University has been preparing students for meaningful lives of achievement. Its motto, "The Measure of a Life is its Service", echoes across SHSU's six colleges and beyond its Texas campus through student research, creative endeavors, service learning, volunteering and more. Named for Sam Houston, Texas' greatest hero, SHSU continually strives to honor its historical roots through academic excellence that includes exceptional teaching from faculty members who care as much about their students' success as they do about furthering the knowledge of their fields. While embracing its legacy, SHSU also strives to meet the needs of contemporary students, both traditional and online. With over 20 bachelor's and graduate degrees available entirely online, and more in development each semester, SHSU Online is quickly becoming one of the best online universities in Texas.