Effective 8/19/19 - The classification has been updated to a Research Administrator 3.
UCSD Layoff from Career Appointment: Apply by 07/24/19 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.
Special Selection Applicants: Apply by 08/02/19. Eligible Special Selection clients should contact their Disability Counselor for assistance.
This position will be based within the Mother-Child-Adolescent HIV Program (MCAP) within the department of Pediatrics. MCAP is supported by Ryan White Part A and Part D funding, NIH Network funding, the Pediatric HIV/AIDS Cohort Study, the Adolescent Trials Networks, AIDS United and NIH R01 funding, among other sources of funds. This position will serve as the financial administrator of the UCSD MCAP led consortium of 6 sites across the US that focuses on research involving HIV-infected pregnant women, women, children and youth.
Under the general supervision of the Director of Sponsored Projects, the Sponsored Research Administrator will be responsible for providing comprehensive financial analysis and complex fiscal management in both pre and post-award sponsored projects administration for multiple divisions in the Department of Pediatrics, with approximately $8 million in sponsored project funding sources. Each division's financial management involves multiple PI's and funding sources (federal, state, private grants including contracts, gifts, clinical trials, subawards, fellowships, service agreements, and UC Foundation funds). The incumbent will work with numerous funding agencies including, but not limited to NIH, DOD, AHA, ADA, CIRM, JDRF, and other various state, county, private and industry sponsors. The incumbent will independently work with multiple international and domestic institutions as well as a variety of central offices such as OCGA, OCTA, HSSPPO, OPAFS, HHR, ARC, IPPS, etc. The incumbent will also serve as the department contact for the assigned Division Chiefs and PIs.
In coordination with the Director of Sponsored Projects, the incumbent will be responsible for establishing new procedures and/or revising existing procedures to meet changing needs and creating a variety of intricate internal reporting systems and tools for forecasting short and long term financial planning, identifying problem areas, formulating creative and alternative solutions and making recommendations for a wide variety of financial and administrative issues.
A Bachelor's Degree in related area; and/or equivalent experience/training.
A minimum of three or more years of relevant experience.
Thorough understanding of research administration guidelines of Federal and non-Federal sponsors supporting research and educational activities, preferably in a university environment.
Knowledge of applicable compliance requirements related to use of human or animal subjects in research, financial conflict of interest, biosafety, etc.
Ability to manage a high volume of transactions.
Proven ability to perform complex financial analysis and customized reporting.
Demonstrated competence in the use of spreadsheet and database software in financial analysis, fiscal management and financial reports.
Maintains current knowledge of compliance regulations in all areas of research administration.
Demonstrated knowledge of generally accepted accounting, fiscal and reporting principles.
Demonstrated ability to maintain a professional attitude during interaction and collaboration with a wide range of personalities. Excellent communication and organizational skills.
Proven ability to analyze complex financial issues, recognize potential impact, identify creative and alternative solutions; implement recommendations. Demonstrated problem-solving and negotiation skills with ability to exercisediscretion.
Proven experience with UCSD on-line and web based accounting and personnel systems (IFIS, FinancialLink, PPS, etc.)
Employment is subject to a criminal background check.
UC San Diego is an academic powerhouse and economic engine, recognized as one of the top 8 public universities by U.S. News and World Report. Innovation is central to who we are and what we do. Here, students learn that knowledge isn't just acquired in the classroom - life is their laboratory. UC San Diego's rich academic portfolio includes six undergraduate colleges, five academic divisions and five graduate and professional schools. The university's award-winning scholars are experts at the forefront of their fields with an impressive track record for achieving scientific, medical and technological breakthroughs.