Reporting to the Manager of Faculty Services, provides complex administrative support to four senior faculty members in the Department of Sociology. Responsible for a large volume of varied, detail-oriented tasks, ranging from travel planning and scheduling to online literature searches. Administrative duties include drafting and editing of correspondence, editing/proofreading documents, processing reimbursements, coordinating group meeting schedules, visitors' schedules and special events, filing, ordering office supplies, and other organizational tasks as needed. Assists with course preparation including updating syllabi, locating books and articles, photocopying, ordering desk copies, maintaining course websites and preparing lecture-related PowerPoint presentations. Maintains faculty websites. Makes complex international and domestic travel arrangements using Expedia and other preferred travel partners. Orchestrates meetings of researchers as needed (including video-conferencing and Skype). Prepares and submits reference letters. Maintains database of references for faculty and inserts correct citations in various publications. Edits and proofreads early and final drafts of to-be-published papers. Prepares graphics, charts, statistical tables and spreadsheets for courses and faculty publications. Prepares articles and manuscripts for publication according to publisher's specifications. Assists in the preparation of grants. Assists with faculty projects such as conducting online research, gathering data, and summarizing findings. Coordinates events, including workshops, conferences, seminars, and colloquia. Liaises between faculty and students and assists with scheduling. Assists with departmental projects as needed. Other projects and duties as assigned.
Applicants of all race, ability, gender expression and identity, sexuality, religion, education, class, national origin, and background are encouraged to apply.
Given the nature of the position and departmental workload, vacation for this position will generally not be approved within 2 weeks of the start of an academic term.
When applying for this position, please submit a cover letter.
All formal written offers will be made by FAS HR.
Salary Grade: 053
Union: 55 - Hvd Union Cler & Tech Workers
At least three years experience in an office environment. Experience with Microsoft Office, including Word, Excel and PowerPoint.
Excellent time management skills. Demonstrated initiative. Ability to prioritize and execute multiple tasks and meet deadlines with minimal supervision. Strong organizational skills and attention to detail. Solid writing, editing and proofreading skills. Excellent interpersonal skills and ability to communicate professionally with diverse constituency, including senior faculty and administrators. Demonstrated professionalism and good judgment. Ability to handle complex and confidential information with discretion. Ability to work across teams and with a variety of projects and constituencies. Strong skills in Word, Excel, Outlook and PowerPoint required. Experience with iSites, Canvas, OpenScholar, HTML, and End Note or Zotero preferred. Familiarity with Harvard and experience providing complex administrative support to one or more supervisors in an academic setting preferred.
EQUAL OPPORTUNITY EMPLOYER: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Internal Number: 49977BR
About Harvard University Faculty of Arts and Sciences
Harvard University is devoted to excellence in teaching, learning, and research, and to developing leaders in many disciplines who make a difference globally. The University, which is based in Cambridge and Boston, Massachusetts, has an enrollment of over 20,000 degree candidates, including undergraduate, graduate, and professional students. Harvard has more than 360,000 alumni around the world. The University has twelve degree-granting Schools in addition to the Radcliffe Institute for Advanced Study, offering a truly global education. Established in 1636, Harvard is the oldest institution of higher education in the United States.