Program Administrator - Leonard Gelfand Center-2013450
: Job Summary
Carnegie Mellon University's Gelfand Center works with faculty, students and staff through on-campus and community-based activities that improve educational opportunities, especially in the areas of science, technology, engineering and mathematics education for youth. The Leonard Gelfand Center for Service Learning and Outreach was endowed by alumnus Mark Gelfand to create and strengthen partnerships with local schools and education providers. We have provided tutoring and mentoring services for the local community for more than 10 years, and are supported by gifts from individual donors and by an endowed fund.
We are seeking a Program Administrator to support the work of the office of the Assistant Vice Provost for Educational Outreach (AVPEO) and the Leonard Gelfand Center for Service Learning. Two major programs supported by this position include the Gelfand Outreach Saturday and Summer workshop programs and the Gelfand Center tutoring program. In this role, your will be responsible for supporting the tutoring efforts to include coordinating the interviewing and selection of tutors, as well as preparation, scheduling, and conducting periodic observations at community sites. The majority of tutoring occurs after school (mid-afternoon through early evening); however, some tutors may begin as early as 7:30 AM in some schools.
Your core responsibilities will include:
Ensure appropriate staffing of amount of tutors each semester and prepare training materials and other relevant information;
Conduct educational sessions to prepare students to work with urban youth, following the CMU GROW model that helps students to develop professionally through student employment;
Coordinate the transportation services that the tutors use and reconcile the expenses/account each month referencing the tutor's schedules;
Take an active role in vetting and evaluating our current partners and explore others;
Develop reports, metrics, and summaries around the activity associated with the tutoring program;
Data entry for CPO, keeping records about programs for minors and the CMU affiliates who provide these activities, and for GO, assisting with the registration of children for academic year and summer programs;
Professional correspondence via email and phone to answer questions and to communicate information from each office; and
Assisting with the preparation for and implementation of on-campus events for internal and external groups, such as meetings with CMU students about CPO, or tours provided to school groups that come to campus for a field trip.
We are looking for someone who is detail oriented, self-motivated, and who cares about the well-being of the children and others in our programs. You will have demonstrated experience with Microsoft Office programs, Filemaker, or other similar software programs. Ideally, you should have an understanding around the risks and needs of an environment with minors.
This full-time position is expected to work 37.5 hours/week, with some fluctuation to the daily work schedule. Given the job responsibilities and visits to the tutoring locations, and real-time troubleshooting, sometimes the workday may start earlier and end earlier, and other days the workday may start later and end later. This position will include weekend hours on occasion; [8 Saturdays/year for Gelfand Outreach and intermittent visits to a Saturday tutoring program] but these will always be scheduled in advance.
High school degree or equivalent required, Associate's or Bachelor's degree preferred;
Minimum three years of administrative/program support, data entry and/or office experience required; education may be considered in lieu of experience;
Demonstrated, in-depth knowledge and understanding of the practices, policies and procedures for planning and implementing programs for children; and
Ability to obtain PA Act 153 clearances required.
Please visit " Why Carnegie Mellon " to learn more about becoming part of an institution inspiring innovations that change the world.
Minimum Education Level: Bachelor's Degree or equivalent
Budgeted Base Pay: $20.00 - $22.00 / hour DOE
Internal Number: 2013450
About Carnegie Mellon University
Carnegie Mellon (www.cmu.edu) is a private, internationally ranked research university with programs in areas ranging from science, technology and business, to public policy, the humanities and the arts. More than 12,000 students in the university’s seven schools and colleges benefit from a small student-to-faculty ratio and an education characterized by its focus on creating and implementing solutions for real problems, interdisciplinary collaboration and innovation. A global university, Carnegie Mellon’s main campus in the United States is in Pittsburgh, Pa. It has campuses in California’s Silicon Valley and Qatar, and programs in Africa, Asia, Australia, Europe and Mexico.