*NOTE: Salaries for internal candidates are determined by the State of New Jersey and AFT, AFL-CIO Agreement and will follow promotional calculations as outlined in the bargaining unit agreement.
POSITION TYPE/EXPECTED HOURS OF WORK:
This is a full-time, Unclassified AFT position, and days of work and hours are Monday through Friday, 8:30 a.m. to 4:30 pm. Note: This position is in the “NL” category of employment (non-fixed work week) and individuals in this role have no claim or entitlement to time off or cash compensation for hours worked beyond their normal schedule. Occasional evening and weekend work may be required as job duties demand. It is the policy of the College to grant hour for hour compensatory time off, with advance approval, only when employees are required to work on a regularly scheduled day off, Saturday, Sunday or a holiday.
Position is full-time/ 12 month
RAMAPO COLLEGE OF NEW JERSEY:
Mission: Ramapo College of New Jersey is New Jersey’s Public Liberal Arts College, dedicated to providing students a strong foundation for a lifetime of achievement. The College is committed to academic excellence through interdisciplinary and experiential learning, and international and intercultural understanding. Ramapo College emphasizes teaching and individual attention to all students. We promote diversity, inclusiveness, sustainability, student engagement, and community involvement.
Established in 1969, Ramapo College offers bachelor’s degrees in the arts, business, humanities, social sciences and the sciences, as well as in professional studies, which include business, elementary education, nursing and social work. The College also offers articulated programs, including dental, optometry, chiropractic and health professions, as well as visual arts therapy and law, with colleges and institutions in New Jersey and New York.
Undergraduate students may choose to concentrate their studies in one of five schools with more than 539 course offerings and more than 36 academic programs. Ramapo College boasts an average student/faculty ratio of 18:1 and an average class size of 23; affording students the opportunity to develop close ties to the College’s exceptional faculty.
Reports to the Assistant Dean of Teacher Education and is responsible for coordinating the support work and performing the clerical/administrative functions necessary for the operations of TE graduate programs, specifically MAEL, MSET and the Masters in Special Education program and serves as principal assistant in all administrative matters; does other related duties as required.
Works in close collaboration with a variety of constituents, both on- and off-campus, to ensure that Teacher Education Graduate Program goals and mission are met, as well as to ensure the effective functioning of the office and the program.
Works collaboratively with Program Directors and Graduate/Adult Admissions to support the recruitment, application and enrollment of TE graduate students, as appropriate.
Works collaboratively with Program Directors and Graduate/Adult Admissions to support the planning, promotion, administration and implementation of conferences, workshops and related events.
Works collaboratively with Program Directors, as appropriate, to support the promotion, establishment and logistics/administration of off-site cohorts, including off-campus/in-district, presentations/events, space coordination, course registration and related overrides, faculty assignments and contracts, financial aid, processing of NJ certification applications, and other administrative requirements, as necessary.
Provides quality, courteous and timely customer service to a variety of constituent groups regarding the Teacher Education Graduate Programs (MSET, MAEL, and MASE).
Coordinates with the Business Office, Accounts Payable, Purchasing, Payroll, and the Bursar’s Office in processing appropriate forms.
Employs Banner to input semester scheduling and teaching schedule.
Employs Computer Software in Banner/Financial Records for Purchasing, Honoraria, Professional Services, Invoices, Stipends, Equipment and Supplies, Travel Reimbursement, Project Staff payments.
Coordinates with the Office of Administration and Finance in establishing and overseeing budgetary accounts, such as adjunct payments and consultant honoraria.
Monitors individual graduate program expenditures to keep within budget constraints
Prepares letters and memos on a routine basis for Directors of Graduate Programs and the Teacher Education and Certification Program (TECP), as needed (reviewed by Directors).
Prepares materials for the Graduate Programs within TECP and articulates with Graphics and the Print Shop in the production of program materials.
Supervises student aides. Trains student aides in proper phone communication, operation of Office Machines (Fax, Xerox, Printers, etc.) In charge of time-sheet records/ student aide work scheduling and budget, Assigns and instructs clerical duties.
Reviews, sorts, and routes incoming correspondence, including responses to inquiries about the graduate programs
Handles logistical details with campus offices; Physical Plant, Housekeeping, Office of Events and Conferences.
Obtains pertinent materials from personal and student files, or other resources, and compiles them into usable form for the review of Program Directors and/or Assistant Dean of TECP.
Maintains email and US Mailing lists (students, interested parties, adjuncts/potential adjuncts, etc.) and revises as required
Handles course rosters, grade sheets, etc.
Ensures that the confidentiality of student records are preserved and maintained in a secure location.
Responds to inquiries and provides basic information about Graduate Programs within TECP.
Manages correspondence, records, and forms relating to the appointment and payment of adjuncts.
Employs computer software applications, including, but not limited to, Watermark/TaskStream (Teacher/Leadership Education platform supporting program assessment, evaluation, data collection and reporting), SPOL (RCNJ Strategic Planning platform), Google Suite, Microsoft Office Suite (including Word, Excel, PowerPoint, and Access).
Graduation from an accredited college with a Bachelor's degree.
Two (2) years of professional experience, five (5) years preferred, in an institution of higher education or in education, or other field that is directly related to the functions of the position
Secretarial or administrative assistant work experience in a K-12 school district or undergraduate/graduate teacher education preparation program is preferred.
ADDITIONAL KNOWLEDGE, SKILLS AND ABILITIES:
Prepares reports and communications, as requested by the Assistant Dean.
Reserves meeting spaces as needed and prepares handouts.
Uses College computer systems to facilitate work and to provide information needed for the functioning of the office.
Attends classes as requested to improve skills.
Acts as pre-admission point of contact for those seeking entry into the Teacher Education Program and/or declaring a major in Elementary Education. This includes, but is not limited to, directing students and other seeking service to appropriate staff and faculty and explaining the program application process.
Has ability to work with a diverse population and maintain communication with school districts and maintain a consistent customer services orientation.
Prepares and disseminates correspondence, memoranda, reports, advisement literature, brochures, and agendas for the Assistant Dean, as required or directed.
Ramapo College is an Affirmative Action/Equal Employment Opportunity Employer. Ramapo has a long history of advocating, advising, and supporting diversity, equity, and inclusiveness. Examples can be found in its mission statement, values, strategic plan, degree and course offerings, community outreach programs, and numerous diversity-focused conferences, trainings, and programs. Ramapo’s commitment to diversity and inclusion is infused across all facets of the College; where the environment is welcoming, dedicated to social justice, respectful of freedom of expression, focused on educating and having an ongoing conversation regarding cultural competence and the benefits and importance of diversity.
Internal Number: 112709121
About Ramapo College
"Ranked by U.S. News & World Report as sixth in the Best Regional Universities North category for public institutions, Ramapo College of New Jersey is sometimes mistaken for a private college. This is, in part, due to its unique interdisciplinary academic structure, its size of approximately 6,008 students and its pastoral setting in the foothills of the Ramapo Mountains on the New Jersey/New York border.Established in 1969, Ramapo College offers bachelor's degrees in the arts, business, humanities, social sciences and the sciences, as well as in professional studies, which include nursing and social work. In addition, Ramapo College offers courses leading to teacher certification at the elementary and secondary levels. The College also offers six graduate programs as well as articulated programs with the University of Medicine and Dentistry of New Jersey, New York Chiropractic College, New York University College of Dentistry, SUNY State College of Optometry and New York College of Podiatric Medicine."