Requisition Number: 03024521 Final Filing Date: 08-21-2019 Closing Date: Payroll Title: ETHICS AND CMPLNC PROFL 2 Number of Positions: 1 Salary: $26.05-$52.30/HR. Appointment Type: Contract Appointment Description: 100%, M-F, 8-5. THIS CONTRACT ENDS ONE YEAR FROM THE DATE OF HIRE WITH THE POSSIBILITY OF EXTENSION. Overtime Eligible (FLSA): Non-Exempt Union/HEERA Representation: This position is not represented by a collective bargaining unit
Department: COMPLIANCE AND POLICY - 063007 Department Description: The Harassment & Discrimination Assistance and Prevention Program (HDAPP) serves the entire UCD/UCDH community of staff, academics, students, visitors, and volunteers. HDAPP advises individuals and management on the successful resolution of complaints of all forms of discrimination (including hate/bias incidents), harassment (including sexual harassment), sexual assault, domestic and dating violence, and stalking. With a strong emphasis on prevention and risk-reduction, HDAPP develops targeted educational and outreach programming to address the needs of each constituent group. HDAPP is the office of record regarding all reports of the issues named above. HDAPP coordinates three multidisciplinary case management teams; and works closely with other campus and UCDH units on conflict resolution strategies, training and policy compliance. Administratively, HDAPP is part of the Compliance and Policy Unit in the Office of the Provost.
Location: Davis Allow Applicants to Attach: Resume Cover Letter References
Job Summary: Under general supervision of the Harassment & Discrimination Assistance and Prevention Program (HDAPP) Director, the Office Coordinator supports the daily functioning of the HDAPP office in a highly confidential and dynamic environment. This position will provide a full range of programmatic and administrative support including conducting and documenting moderately complex tasks requiring data and policy review and moderate analysis, answering HDAPP's main and anonymous call lines and monitoring the online reporting systems and HDAPP's email so as to evaluate fact patterns (Sexual Violence and Sexual Harassment [SVSH] and Discrimination concerns) for case triage, scheduling intakes and supporting the intake process, supporting complainant outreach, supporting case management efforts including supporting and gathering disciplinary actions that flow from substantiated concerns related to SVSH and Discrimination/Harassment, preparing and assisting in the creation of training and outreach materials, managing and updating HDAPP's Case Management Database and Website, and general office management. Works with members of the UCD/UCDH community to promote the goals of HDAPP. While this position supports both UCD and UCDH, this position is primarily located on the Davis campus. Occasional travel between Davis and Sacramento, as well as other potential locations.
The HDAPP Office Coordinator is frequently the first point of contact for complainants, responsible employees, and other UCD/UCDH community members. With the support of the Director and the Case and Education Specialists, the Office Coordinator facilitates triage and review of new complaints; coordinates to schedule intake and other meetings; answers questions about HDAPP and the complaint resolution process which requires review and analysis of complex University policies; assists with the implementation of alternative resolution agreements which can include significant interaction with Complainants and Respondents in an effort to foster mutual agreement and case resolution; supports communication to parties at all levels of various resolution processes; supports the formal investigation process by acting as liaison between the HDAPP intake office and Compliance Investigations unit; assists with proactive outreach to complainants, case tracking and electronic file management/records retention, meeting agendas, and training including coordination and oversight of the yearly Sexual Violence Prevention Training program for incoming student and other compliance education; assesses incoming inquiries from the community at large, answers questions, and provides additional resource information as needed. Updates and maintains the HDAPP and the Report Hate and Bias compliance and support focused websites. Assists with compiling data regarding HDAPP cases and training, analyzing data, and creating reports as needed to help with metrics and identifying trends and gaps in education/performance by campus community as relates to SVSH and Discrimination/Harassment Prevention.
The HDAPP Office Coordinator also provides administrative support to the HDAPP office and staff. Responsible for ordering office supplies and other programmatic materials. Updates and supports the development of internal forms and outreach materials. Assists with scheduling meetings and coordinates meeting logistics, including reserving campus space as needed.
Physical Demands: Move and transport materials weighing up to 25 pounds.
Sit at computer for extended periods of time.
Work Environment: Work in a highly confidential environment. Work with individuals who may be in emotional distress, hostile, or otherwise challenging.
Work flexible schedule and occasional overtime evenings, nights and weekends to meet operational and business needs.
Work with constant interruptions; communicate on a telephone; work with computers; work in an area with noise from various sources.
Listen, communicate, convey, and exchange information for extended periods of time.
Employee is personally responsible for following health and safety guidelines/instructions.
UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space. Additional information and specifics regarding the policy are available at http://breathefree.ucdavis.edu/index.html
Background Check Required: Yes
Minimum Qualifications: -Experience working in a fast-paced office that handles high priority, sensitive, and confidential information.
-Experience interacting and communicating (in person, over the phone, and in writing) with distressed and aggrieved persons, providing them support, and connecting them to resources.
-Experience working with complex policies (ideally sexual harassment/sexual violence and/or discrimination/harassment) to help triage new cases and route them to the appropriate process.
-Programmatic and administrative support experience in an executive level public or private sector office environment.
-Experience working with an electronic case management system and auditing files for completeness and accuracy.
-Experience updating and maintaining websites via a content management system.
-Skills to compile and analyze data regarding cases and training, to create reports and metrics, and to identify trends and gaps.
-Experience working with policies and procedures, especially pertaining to purchasing, room reservations, travel, and entertainment.
Preferred Qualifications: -Experience using Site Farm.
-Familiarity with campus offices and resources related to HDAPP services.
-Familiarity with campus systems (i.e. Aggie Travel, Aggie Buy, etc.)
The University of California is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.
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UC Davis is the home of the Aggies — go-getters, change makers and problem solvers who make their mark at one of the top public universities in the United States. Since we first opened in 1908, we’ve been known for standout academics, sustainability and Aggie Pride as well as valuing the Northern California lifestyle. These themes are woven into our 100-plus-year history and our reputation for solving problems related to food, health, the environment and society.Our 5,300-acre campus is in the city of Davis, a vibrant college town of about 68,000 located in Yolo County. The state capital is 20 minutes away, and world-class destinations such as the San Francisco Bay Area, Lake Tahoe and the Napa Valley are within a two-hour drive.