Support fundraising programs and initiatives that are focused on growing the Annual Fund’s revenue and alumni participation, working collaboratively with the Annual Fund team. Assist in managing all aspects of the Annual Fund office including student workers, volunteer efforts, supply inventory oversight, office and staff expenses, Annual Fund budget, and other projects as needed.
Essential Job Functions:
Program and Office Support: 70%
Provide administrative support to the Director of the Annual Fund and members of the Annual Fund team, including: managing day-to-day office needs, scheduling meetings, maintaining office supplies and promo item inventory through tracking of use and collaborating with Annual Fund staff and campus partners as needed to replenish inventory, and serving as a point of contact for phone calls from alumni, parents, and friends. Schedule meeting rooms, housing, meals, and transportation as necessary for volunteers and/or Annual Fund staff. Provide support for any events that may be planned by securing spaces on and off campus, ordering catering, submitting facilities requests, etc. Maintain the following calendars: Annual Fund, IA-All, IA-Out of Office and Director of the Annual Fund. Hire and supervise Annual Fund student employees. Provide support for broad-based solicitation efforts by assisting with the production and distribution of Direct Mail pieces and emails while maintaining an inventory of letterhead, envelopes, BREs, and other supplies.
Reporting/Budgetary/Statistical support: 20%
Maintain and compile statistical data on the program, giving histories, class files, and other reports as needed. Assist the Director with preparing regular Annual Fund Chair Reports, Letters to Donors and other stewardship activities as requested. Create presentation materials, and correspondence with volunteers, alumni, staff, vendors, and peer schools. Create and/or review external reports, charts, remarks, correspondence, and presentations and distribute, as necessary, for the Director. Run reports to maintain and prevent data inconsistencies. Submit Annual Fund purchase order request and invoices for payment through the e-procurement system. Reconcile Annual Fund staff and office monthly expenses. Monitor and provide reports on budgets. Manage the Annual Fund budget and submit budget transfer requests and journal entries to the Controller's office as needed. Maintain files of contracts with outside vendors and ensure that scopes of work are current and updated as needed.
Customer Service Responsibilities: 10%
Provide frontline 800-line service, including answering calls and following up on alumni requests and concerns, as part of the administrative team. Respond to 800-line voice mail and e-mail on a rotating schedule. Assist team in answering other staff lines.
Perform other duties as assigned.
High school diploma or equivalent. A minimum of four years of relevant administrative experience. Outstanding communication, and organizational skills, with strong attention to detail and a high level of accuracy.
Strong problem solving and decision-making skills.
Computer skills and working knowledge of Microsoft Office Suite tools.
Highly motivated and able to multitask, prioritize projects and meet task deadlines.
Must possess the ability to work effectively in a team environment with a mix of alumni and colleagues.
Interest in fundraising, and ability to work with financial data and systems.
Occasional night and weekend work, including but not limited to Reunion Weekend and Big Red Weekend.
Bachelor's degree. Experience or familiarity with the Banner database, Cognos or similar system, Google Apps, and purchasing systems. Previous experience working in a higher education environment or a development/advancement office.
Pay/Salary: Minimum of $18.83 an hour
To achieve our mission as a liberal arts college, we continually strive to foster a diverse campus community, which recognizes the value of all persons regardless of religion, race, ethnicity, gender, sexual orientation, disability, or socio-economic background. For additional information and resources about diversity at Denison, please see our Diversity Guide. Denison University is an Equal Opportunity Employer.
Background Check Statement:
The final candidate will undergo a background check as a conditional offer of employment.
Internal Number: 2507
About Denison University
Denison University is an academically rigorous liberal arts college with a diverse campus community. It offers a competitive salary and a comprehensive benefits package. Denison is located in the village of Granville, 25 minutes from Columbus Ohio, the state capital, which hosts a wide range of cultural and artistic opportunities. Granville also offers an excellent public school system and easy access to outdoor activities.