Under the supervision of the Practice Manager, two Administrative Coordinators are needed to perform a variety of functions to assist the practitioners and management in daily office and practice operations.
Review and prioritize mail, compose and prepare correspondence, reports, mail merges and other documents as well as update provider's Outlook/Gmail calendars to schedule follow up appointments.
Screen and monitor all incoming calls and visitors; field questions or forward them to the appropriate persons; maintain contact lists.
Manage the calendars, and schedule and confirm meetings, coordinate meetings and conferences, coordinate travel arrangements and prepare and process expense reports.
Provide discreet and confidential administrative management of information and interact with executive staff and provide information to all levels of University faculty, administrators and staff as necessary.
Act as liaison between the administrative office and to the other departments within the hospital/university and other institutions.
Assist int he preparation of reports, lectures, slides and manuscripts.
Perform other related duties as assigned.
Requires a bachelor's degree or equivalent in education and experience, plus two years of related experience
Contact with patients and/or research subjects
Computer literate and knowledge of current Microsoft applications
Ability to meet deadlines and organizational ability
Excellent oral and written communication skills. Must be able to interact with all levels of staff
Must have excellent customer service skills in a high-pressure environment
Good analytical and problem-solving skills
Ability to work collaboratively with a culturally diverse staff and patient/family population, strong customer service skills, demonstrating tact and sensitivity in stressful situations
Ability to prioritize work flow in a fast paced environment
Equal Opportunity Employer / Disability / Veteran
Columbia University is committed to the hiring of qualified local residents.
Internal Number: 502152
About Columbia University
Columbia University is one of the world's most important centers of research and at the same time a distinctive and distinguished learning environment for undergraduates and graduate students in many scholarly and professional fields. The University recognizes the importance of its location in New York City and seeks to link its research and teaching to the vast resources of a great metropolis. It seeks to attract a diverse and international faculty and student body, to support research and teaching on global issues, and to create academic relationships with many countries and regions. It expects all areas of the university to advance knowledge and learning at the highest level and to convey the products of its efforts to the world.