The University of Delaware Research Office processes over 1,700 proposals and expends over $200 Million in research expenditures annually. The volume of this activity requires the staff to be knowledgeable about a variety of projects, processes, and activities. The Associate Vice President for Research Administration has the responsibility which manages all aspects of pre-award and post-award aspects of sponsored research, billing and collections of sponsored awards, develops and maintains regulatory affairs programs in fiscal and research compliance subjects, oversees and supports the operations of University level research institutes and facilitates interdisciplinary research. The Associate Vice President ensures that the infrastructure and business processes related to the administration of the research enterprise support a culture of responsible conduct for researchers while keeping a keen interest on efficiencies and burden reduction.
Under limited supervision of the Associate Vice President, this position supports the activities of the Research Administration Office. The Administrative Assistant provides administrative support in an effective and efficient manner exercising initiative and judgment on a regular basis. The Administrative Assistant works independently and provides recommendations to enhance the organizational effectiveness of the office they support.
Provides administrative support to the Associate Vice President as well as staff in the Research Administration Office. Performs a broad range of administrative details of confidential nature on a regular basis, requiring initiative and judgment to make independent decisions on which the Associate Vice President take action.
Assists in preparation, review, and dissemination of documents and presentations.
Functions as the initial point of contact for the Associate Vice President, interacting with a diverse audience including external constituents, faculty, staff, and students.
Performs routine and non-routine administrative support, while ensuring confidentiality.
Communicates independently, on behalf of Associate Vice President, with faculty and University administrative personnel and a diverse group of external constituents.
Maintains complex calendar for multiple individuals including the coordination of travel and meetings for the Associate Vice President and staff. Schedules and coordinates logistics for large/complex/strategic proposal development team meetings.
Individually and as a team member/lead coordinates, schedules and executes events such as team activities and outreach.
Develops and maintains administrative and office management systems; implements new strategies and procedures.
Hosts visitors both internal and external, with and on behalf of the Associate Vice President.
Distributes internal awards and feedback to applicants.
Performs routine and ad-hoc analysis for financial transactions. Prepares summary level reports, detailed reconciliation on budget and actual transactions.
Identifies unusual situations or problems and develops appropriate action.
Performs other job-related duties as assigned.
High school diploma or GED, Associate’s degree preferred, and three to five years of experience, or equivalent combination of education and experience.
Extensive knowledge of the principles and practices of office management.
Knowledge of unit programs, policies and procedures preferred.
Ability to analyze and interpret data, make independent decisions and judgments in keeping with the level of the position.
Ability to coordinate multiple tasks concurrently.
Ability to use advanced techniques in spreadsheet, database and presentation software.
Interpersonal skills with the ability to communicate effectively and interact with people of all ages and diverse backgrounds.
Internal Number: 494138
About University of Delaware
The University of Delaware has a great tradition of excellence, from our roots extending back to a small private academy started in 1743, to the research-intensive, technologically advanced institution of today. Our alumni tell our story of achievement, from our first class, which included three signers of the Declaration of Independence and one signer of the U.S. Constitution, to the more than 154,000 living Blue Hens who are making vital contributions to the world. Vice President Joseph R. Biden Jr. and his wife, Jill, are both UD alumni. The University received its charter from the State of Delaware in 1833 and was designated one of the nation’s historic Land Grant colleges in 1867. Today, UD is a Land Grant, Sea Grant and Space Grant institution. The Carnegie Foundation for the Advancement of Teaching classifies UD as a research university with very high research activity—a designation accorded less than 3 percent of U.S. colleges and universities. UD ranks among the nation’s top 100 universities in federal R&D support for science and engineering. A state-assisted, privately governed institution, UD offers a broad range of degree programs: 3 associate programs, 147 bachelor’s p...rograms, 119 master's programs, 54 doctoral programs, and 15 dual graduate programs through our seven colleges and in collaboration with more than 70 research centers. Our student body encompasses more than 17,000 undergraduates, more than 3,600 graduate students and nearly 800 students in professional and continuing studies from across the country and around the globe. Our distinguished faculty includes internationally known authors, scientists and artists, among them a Nobel laureate, Guggenheim and Fulbright fellows, and members of the National Academy of Sciences, National Academy of Engineering and the American Association for the Advancement of Science. State-of-the-art facilities support UD's academic and public service activities. Our 146-foot coastal research vessel, Hugh R. Sharp—the most advanced in the U.S.—helps scientists across the region explore the sea. World-class figure skaters train at our High Performance Figure Skating Center. Partnerships with Nemours/A. I. du Pont Hospital for Children, Christiana Care and Thomas Jefferson University; the U.S. Army; Winterthur; Longwood Gardens and Hagley Museum offer unparalleled experiences in health sciences, defense research, art conservation, horticulture and history. The University is now transforming a 272-acre parcel, the site of a former auto assembly plant, into the Science, Technology and Advanced Research (STAR) Campus. Distinguished speaker series, symposia, 21 intercollegiate athletics programs and numerous intramural and club sports, more than 300 student organizations, concerts, exhibits and other arts and cultural activities enrich campus life.Thomas Jefferson once described Delaware as a "jewel" among states due to its strategic location on the East Coast, halfway between Washington, D.C., and New York City. Today, however, the location of Delaware's flagship university increasingly is invoked as "halfway between Los Angeles and London."In addition to our Georgian-inspired main campus in Newark, Del., UD has locations across the state--in Wilmington, Dover, Georgetown and Lewes. A thriving study-abroad program and expanding international partnerships further enhance our students' education as global citizens. We invite you to visit our campus or take our virtual tour today! http://video.realviewtv.com/education/udel/