The Billing/AR Manager is responsible for customer maintenance for all customers/sponsors, invoicing for non-sponsored customers, the application of cash receipts and AR maintenance items within the PeopleSoft Billing and Accounts Receivables modules; collections activities; for safeguarding the University’s assets for cash transactions which do not follow the appropriate route through the University’s lockbox; and for the integrity of the financial information within the non-sponsored portion of the billing and accounts receivables modules and the associated general ledger control accounts. The AR Manager is responsible for the management of bank card processes.
Essential Duties and Responsibilities with % of time: 30% Provide management direction for six accounting/finance staff members in Accounts Receivable Services. Determine staffing needs, establish plans and priorities, allocate resources, assign work, establish metrics, direct activities, and manage workflow to ensure deadlines are met. Provide training, write procedures, ensure procedures are followed, make hiring decisions, coach and develop employees, conduct performance evaluations, and administer disciplinary action when necessary.
30% Oversee the non-sponsored billing and accounts receivable function for the University. This includes non-sponsored billing, cash receipts, lockbox accounts, electronic funds transfer, credit card payments and reconciliation, management of on-account payments, refunds, collections, balance sheet account analysis, internal controls, financial statement analysis, sales tax filing and payment for EFS billed invoices, etc. Provide direction and oversight, and serve as a resource to University departments on non-sponsored accounts receivable matters. In collaboration with Financial Training, identify, create and maintain training resources for billing and accounts receivable functions; conduct related financial courses.
10% Manage the customer set up process for the University. Oversee training of University departments and central staff. Establish procedures and standards to be followed for customer setup and ensure customers are setup according to these standards.
10% Manage bank card processes including liaison with bank and credit card companies, set-up and management of merchant accounts, cash application and reconciliation; provide direction and oversight to University departments.
10% Manage periodic and year-end reporting for departments not processing receivables through PeopleSoft accounts receivable. Direct and participate in the compilation of mid-year and annual schedules and complex analysis in support of the University’s financial statements and external audit.
10% Perform special projects—self-initiated or as assigned by the Director including participation in system upgrade and improvement projects, leading and participating in workgroups. Evaluation and development of improved internal controls and process improvements, as related to billing and accounts receivable. Ensure compliance with annual external audit; internal audit recommendations; and departmental accounting policies and procedures.
Required Qualifications: • Bachelor’s degree in accounting, business administration or related field. • Eight years of accounts receivable, collection, treasury, financial accounting, reporting, or auditing experience that demonstrates a substantial knowledge of accounts receivable activities. • Three years of supervision experience.
Preferred Qualifications: • University of Minnesota or higher education experience • PeopleSoft or other ERP Accounts Receivable system experience
Internal Number: 332131
About University of Minnesota, Twin Cities
The University of Minnesota, founded in the belief that all people are enriched by understanding, is dedicated to the advancement of learning and the search for truth; to the sharing of this knowledge through education for a diverse community; and to the application of this knowledge to benefit the people of the state, the nation, and the world.