As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world. UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a "Great College to Work For" for four consecutive years.The Department of Genome Sciences (GS) is part of the University of Washington School of Medicine and is comprised of 26 labs addressing leading edge questions in biology and medicine by developing and applying genetic, genomic and computational approaches taking advantage of genomic information now available for a host of species. GS is making major contributions in the application of genome science to understand the fundamentals of biology and to improve human health and wellbeing. Genome Sciences is a collaborative department supported by very different academic disciplines. We work with a multitude of Program Investigators (PIs) in departments both on the UW campus as well as worldwide. The department has gone through significant expansion since its beginning in 2001 with annual grant awards of $56M for FY19. The department has 47 training, teaching, and research faculty.The Department of Genome Sciences currently has an outstanding opportunity for a FISCAL SPECIALIST 2.The Fiscal Specialist 2 - Procurement will perform a high volume of complex and varied fiscal functions where independent judgment is exercised to make fiscal determinations and to solve problems that arise within work assignments. This position requires an individual who has a strong attention to detail, reviews work carefully to avoid errors, is highly organized, has good verbal and written communication skills, and can prioritize daily workload with initiative and significant independence. Specific duties and responsibilities are listed below. All duties must be completed to ensure compliance with Federal, State, University of Washington and School of Medicine policies and procedures. The individual in this role will be working in a team environment and will also provide administrative and back-up support in the areas of purchasing, general front office, and payroll. Responsibilities: Purchasing: 85%Fulfill order requests from labs and administrative staff Order and maintain purchasing records. Resolve purchasing order problems. Review, approve and allocate purchases to proper budgets and object coding. Ensure compliance with departmental, University, Federal, State, and School of Medicine policies, rules, and regulations. Maintain and follow-up on orders using PurchasePATH. Follow-up with staff ensuring ordered items have been received and cleared out of the PurchasePATH system in a timely manner. Reconcile assigned ProCard, CTA, and FedEx transactions and resolve issues as they arise. Process reimbursements for travel and departmental expenses promptly. Day-to-day fiscal filing related to purchasing, including maintenance of recurring charges log for computer services, sequencing, and other relevant charges. Assist in invoice "clean-up" and maintenance, resolving any invoice issues with vendors. Day-to-day fiscal filing of eProcurement, ProCard, CTA, e-Reimbursement, e-Travel, non-catalog ordering, non-purchase orders, and Blanket Purchase Orders (BPOs). Backup Payroll Coordinator as needed: 10%Input payroll data into payroll system for academic, professional, classified, student, and hourly appointments Ensure payroll deadlines are met and entries are accurate Review and check work for procedural compliance and accuracy Resolve discrepancies and determine appropriate courses of action Review timesheets Meetings, Professional Development, and other Duties: 5%Attend Departmental and University meetings relating to purchasing, fiscal, travel, and payroll duties Participate in and support quality assessment and improvement activities Update office procedures desk manual as needed Participate in campus committees and user groups relating to purchasing and the fiscal role as requested Participate in professional development opportunities to expand knowledge base for the position Assist visitors and members of the Department with photo copying, scanning, filing, mail distribution, package deliveries/pickups and answer phones Provide backup for other administrative personnel and front desk coverage Perform other duties and projects as requested regardless of their administrative nature Minimum Requirements:Two years of experience at a level equivalent to Fiscal Specialist I AND 15 quarter hours or 10 semester hours of college level accounting, or equivalent education/experience. Experience working in e-Procurement. Must possess critical thinking skills. Must be fluent in MS Word, Excel, Outlook (or other equivalent email product) Excellent written, verbal and interpersonal communication skills. Must have a strong attention to detail, ability to prioritize, and demonstrated time management with the ability to work effectively and efficiently under the pressure of deadlines. Ability to work both independently and collaboratively. Must have the highest standards for customer service. Ability to work with diverse people with tact and diplomacy, critical thinking, discretion and sensitivity. Desired:Prior experience using databases Experience with Travel, PurchasePath, Ariba, MyFinancial Desktop, MS Excel, and Google Calendar. Record Management Experience Experience interpreting complex fiscal, procurement, and/or payroll policies Working Conditions:This is a high-volume and fast-paced position in a standard office environmentApplication Process:The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select "Apply to this position". Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your "My Jobs" page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.