The Stigler Center is looking for a Temporary Administrative Specialist to provide general office administrative support, including logistics for the weekly PhD Workshops, conferences, and other regular events; the Journalists in Residence Program, by coordinating activities and assisting participants; and other tasks as needed.
Provide administrative support that includes filing, photocopying, and scanning documents; coordinating the purchase of office supplies and other materials; scheduling assistance; and other duties as requested.
Support Stigler Center events, including organizing room reservations, AV requests, catering, and assisting with staffing at events.
Process travel reimbursements and track expenses.
Assist Stigler Center visitors, including visiting researchers and faculty members.
This temporary position will begin this fall and is anticipated to continue until June 2020, 20-30 hours per week during the regular workweek (Monday â“ Friday, 9am-5pm), with occasional evenings as needed.
Coordination and customer service skills.
Ability to identify priorities and multi-task; recognize, resolve, or refer problems; work effectively with minimal supervision and as a part of a team.
Outstanding verbal and written communications skills.
Strong organizational skills and attention to detail require.
Ability to handle confidential information with tact and good judgment.
Ability to exercise good judgment under pressure in accordance with high volume workflow and to maintain a sense of perspective under stressful circumstances.
Ability to create solutions for complex scheduling issues.
Available to work some evenings and weekends.
Strong interpersonal skills and the ability to engage with varied populations.
Knowledge of Microsoft Office product suite (Word, Excel, PowerPoint).
Knowledge of content management systems such as Sitecore or Wordpress.
At least two years of relevant work experience required, preferably in an administrative role.
Event coordination experience preferred.
NOTE: When applying, all required documents MUST be uploaded under the Resume/CV section of the application.
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Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via the Applicant Inquiry Form.
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Internal Number: JR06048
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