The School of Fine Arts Dean’s Office is seeking a part-time HR coordinator to support and facilitate the School’s temporary employment hiring process and contracts. This position reports to the Assistant Dean and Chief Operating Officer and will be based at the Storrs campus. This position is responsible for working with faculty and staff to develop, oversee and process the School’s temporary hiring appointments, administer a number of human resources administrative functions and serve as a resource to the departments and other constituents requiring a strong emphasis on customer service. Incumbents in this position are expected to make independent decisions within prescribed guidelines, exercise judgement and resolve issues that impact the overall operation.
DUTIES AND RESPONSIBILITIES
Responsible for the accurate and timely entry and onboarding of all HR data transactions related to temporary employment across the school, including special payroll, graduate assistantships and regular and Federal Work Study student labor processing.
Ability to assess and apply technical knowledge of HR/union policies and procedures and to deliver HR solutions, tools and resources in a consultative manner as it relates to all temporary hiring appointments. Overall accountable for ensuring that accurate information is included in each appointment letter.
Reviews, inputs and monitors a variety of human resources transactions; directs the workflow and supervises the processing of administrative and personnel paperwork according to the policies and procedures of the University, particularly as it relates to HR/Labor Relations, Office of Institutional Equity and/or the Graduate School;
Serves as a resource for departments; prepares temporary offer letters, administers hiring related paperwork (e.g., I-9 processing, background check paperwork and other appropriate employment forms) and uploads to the University’s onboarding systems.
Responsible for composing and maintaining status change letters (e.g., extension adjustments, schedule/pay changes, term appointment extensions, separations, etc.).
Works in tandem with the Financial Services Office to ensure HR and payroll activities are synchronous and that appropriate workflow procedures are established.
Responsible for the coordination of administrative processes and provides assistance with training, communication, and the evaluation of processes; makes recommendations for changes to processes that promote efficiency
Responsive to internal and external HR related inquiries or requests, troubleshoots issues and provides assistance as necessary.
Performs other related duties as assigned.
Bachelor’s degree and at least two years of HR administrative experience in a professional environment; or equivalent combination of education and experience.
Demonstrated ability to provide excellent customer service to a wide variety of diverse individuals including faculty, staff, students, University administrators and external constituents.
Excellent organizational, administrative and communication proficiency.
Demonstrated experience for attention to detail and a sound awareness of data integrity protocols.
Demonstrated critical thinking and ability to resolve routine problems efficiently, effectively and independently.
Ability to multitask, work effectively under pressure in a rapidly changing environment while adhering to deadlines.
Ability to preserve confidential information.
Strong technical skills and proficient in MS Office products and Outlook.
Bachelor’s degree and at least 2 years of HR experience
Experience working in a unionized environment.
Prior experience working at a large university or arts based environment in higher education.
Experience working with Peoplesoft, PageUp or other ERP system.
This is a part-time temporary position with a schedule of approximately 20 hours per week for a period of six months, with the possibility of extension dependent upon funding and program needs. Review of applications will continue until the position is filled. Successful candidates will be contacted to schedule an interview.
Please submit a resume, cover letter and contact information for three professional references: email@example.com. Review of applications will begin immediately and continue until the position is filled.
Employment of the successful candidate is contingent upon the successful completion of a pre-employment criminal background check. (Search #HR20-04)
The University of Connecticut is committed to building and supporting a multicultural and divers community of students, faculty and staff. The diversity of students, faculty and staff continues to increase, as does the number of honors students, valedictorians and salutatorians who consistently make UConn their top choice. More than 100 research centers and institutes serve the University’s teaching, research, diversity and outreach missions, leading to UConn’s ranking as one of the nation’s top research universities. UConn’s faculty and staff are the critical link to fostering and expanding our vibrant, multicultural and diverse University community. As an Affirmative Action/Equal Employment Opportunity employer, UConn encourages applications from women, veterans, people with disabilities and members of traditionally underrepresented populations.
Internal Number: HR20-04
About University of Connecticut
The University of Connecticut is a national leader among public research universities, with more than 30,000 students seeking answers to critical questions in classrooms, labs, and the community. A culture of innovation drives this pursuit of knowledge throughout the University’s network of campuses. Connecticut’s commitment to higher education helps UConn attract students who thrive in the most competitive environments, as well as globally renowned faculty members. Our school pride is fueled by a history of success that has made us a standout in Division I athletics. UConn fosters a diverse and vibrant culture that meets the needs and seizes the opportunities of a dynamic global society.