School of Hebrew Assistant Director Middlebury College
Posting Number: S01323
Position Summary: Manages and coordinates the Middlebury School of Hebrew. Serves as the School's primary point of contact and advisor for past, current, and future students. Proactively communicates with students, Directors, faculty, institutional stakeholders, and external audiences regarding the Language Schools. Duties include student advising, application review and admission decisions; converting prospective students into enrolled students; developing and managing logistical and administrative arrangements for the summer session; and other administrative duties.
Essential Functions: Offer is contingent upon successful completion of a criminal background check.
Serves as the Schools primary point of contact and advisor for past, current, and future students. Manages and maintains information within relevant information systems for all students participating in the Language Schools.
For the Schools degree program, monitors academic progress of graduate (M.A./D.M.L.) degree candidates.
Proactively communicates with students, Directors, faculty, institutional stakeholders, and external audiences regarding the Language Schools. Advocates for the Schools needs within the Language Schools and other departments. Advises/updates School Director on College and Language School policies and guidelines. Assists faculty in navigating institutional guidelines and policies.
For the non-degree program, and in collaborating with the Schools recruiting team, responsible for converting prospective students to applicants and applicants to enrolled students by providing advice regarding program selection, application process, scholarships and financial aid, Middlebury policies, health and safety, the immersive learning environment, and other academic and non-academic issues. Coordinates and administers placement testing. Analyzes school enrollments against budget projections and reports/provides input for reports on a regular basis.
Reviews non-degree applications and makes admissions decisions (approve, deny) for students to participate in Middlebury Language Schools, conferring with the School Director and/or Dean of the Language Schools as needed.
For the degree bearing programs, and in collaboration with the Schools recruiting team, responsible for converting prospective students to applicants and applicants to enrolled students by providing advice regarding program selection, application process, scholarships and financial aid, degree requirements, career prospects, Middlebury policies, health and safety, the immersive learning environment, and other academic and non-academic issues. Coordinates and administers placement testing. Analyzes school enrollments against budget projections and reports/provides input for reports on a regular basis.
Prepares degree applicant files for review by School Director or designated decision-maker. Coordinates the various options (Summer, Academic Year at MIIS) with the School Director, Registrars Office, and conferring when necessary with the Dean. Reviews and makes decision on named scholarship recipients in accordance with scholarship guidelines. Reviews graduate course transfer requests and recommends decision to the Registrars Office.
Responsible for managing, planning and organizing the efficient operations of the School. Has responsibility and accountability for the preparation and delivery of all pre-arrival material for students enrolled in the Language Schools. Responsible for all logistical and administrative arrangements for summer session(s), including but not limited to classroom assignments, student and faculty housing, catering, lectures, performances, book orders, technology needs. Creates master schedule for summer session. Participates in the development, reviews the results, and makes adjustments accordingly for students evaluations of the School. Assists with the Schools budget administration.
For degree programs, works with the Registrars Office and Director to prepare course materials for degree student registrations and disseminates information.
Maintains current knowledge of ADA policies, procedures, and services for students and faculty, and works closely with ADA office and LS administration in implementation of ADA accommodations. Maintains and applies knowledge of FERPA guidelines in management of student records.
Serves as Schools liaison with the institutions departments and services during the summer session. Facilitates orientation of new Directors and faculty to the College and community. Trains, coordinates, and supervises summer Bilingual Assistants. Responsible for efficient management of Bilingual Assistants time and leave reporting. Manages student arrivals, on-boarding and housing assignment process. Processes summer registration including Add/Drop and final grades. Manages master schedule for summer session. Plans and organizes School events with Director and faculty. Establishes and oversees process for requesting room changes. Assigns and makes changes to student, faculty, and guest housing. Serves as significant point of contact for students, staff and faculty providing assistance and advice related but not limited to academic, operational and personal issues. Assists with the management of the Schools budget resources.
Provides assistance during peak periods and/or coverage during leave to Coordinator(s) including but not limited to: non-degree application preparation, review, and admissions decisions (approve, deny) conferring with the Coordinator, School Director and/or Dean of the Language Schools as needed; point of contact (telephone, email, in-person) for students; and assisting with operational functions.
General Responsibilities: Performs other related duties as required
Qualifcation Education: Bachelors degree required, or equivalent experience. Proficiency in Hebrew preferred.
Knowledge, Skills and Abilities: Ability to advise students, individually and in groups, on complex student related matters.
Ability to define and analyze complex situations, draw valid conclusions and project consequences of various alternative courses of action.
Demonstrated organizational, interpersonal and communication skills, both oral and written.
Ability to work with people of all ages and levels (students, professionals, and colleagues).
Ability to establish priorities and synthesize large amounts of detailed information about language programs, procedures, and requirements.
Must be willing to take initiative and assume responsibility, but also work collaboratively as part of a team.
Computer skills required MS Office and experience with CRMs preferred.
Enthusiasm for language and cultural study in general.
Experience: 5-10 years of professional experience in language education, international education, or related field preferred.
From its proud history spanning more than two centuries, Middlebury College has emerged as one of a handful of the most highly regarded liberal arts colleges. Middlebury is unique among these schools in being a classic liberal arts college that also offers graduate and specialized programs operating around the world.