The USC Shoah Foundation, which is part of the University of Southern Californiaâs Dornsife College of Letters, Arts and Sciences, is currently seeking a Scheduling and Events Coordinator that will report to the Program Manager of Administrative Programs.Â The Scheduling and Events Coordinator will oversee the detailed planning and smooth execution of all USC Shoah Foundation events and programs.
Duties and Responsibilities:
Manage, create and update multiple calendars for the USC Shoah Foundations; confirm and schedule meetings for various departments; this includes making sure conference rooms are set up prior to each meeting, also cleaned up and ready to go after each meeting; daily schedule of meeting posted on each conference room daily
Maintain, edit and update SFI shared calendar via Sharepoint
Coordinate with Chair of the Environmental committee to plan and arrange refreshments for the All Staff Meetings and/or social events
Handle all events/meeting logistics including coordination of speakers, set-up, food and parking arrangements; Coordinate with partners and vendors; create event packages for customers
Compose and distributes minutes from the Operations Department Monthly Meetings
Coordinate logistics for Board of Counsel meetings- (this can take place in New York as well as Los Angeles) in conjunction with the Executive office and the Managing Director
Assist with Annual Gala; coordinate volunteers
Plan annual Appreciation Luncheon
Manage blanket parking reservations, FedEx request and other duties as assigned
Skills and Abilities:â¢Advanced computer skills with Microsoft Office Suite; Outlook Calendaring, Word and Excelâ¢Ability to prioritize, manage multiple tasks and meet deadlinesâ¢Strong organizational skills with attention to detailsâ¢Excellent verbal, written and interpersonal communications skillsâ¢Analysis and problem solving skillsâ¢Ability to travel occasionallyâ¢Ability to work independently as well as with a teamâ¢Ability to interact effectively with donors, board members, management and co-workersMinimum Qualifications:â¢Bachelorâs degreeâ¢Combined experience/education as substitute for minimum education â¢Minimum of 2 years of event planning experienceâ¢Minimum of 2 years Administrative experiencePreferred Qualifications:â¢Experience with Sharepoint, C-Vent and Smart Sheets
USC’s Viterbi School of Engineering has been one of the economic engines in Southern California and a vital hub in the California economy. The technical innovations and ideas generated by the Viterbi faculty and research community have resulted in countless innovations, many becoming the foundations for new companies, products and services. The thousands of students graduating each year bring new ideas and vitality to companies in California and beyond. With an annual research budget exceeding $205M each year, more than 46 research centers and institutes, more than 180 faculty members, 7,800 students and over 60,000 impassioned alumni world-wide, the Viterbi School is addressing some of the world’s great challenges.