The Institute on Inequalities in Global Health (IIGH) in the Department of Preventive Medicine is looking for a detail-oriented and organized Project Specialist-Administrative to join the team at the University of Southern California.
Employment involves: (1) assisting faculty and staff with overall administration research and events; (2) assisting in carrying out Institute activities and ensuring timelines are met; (3) helping in research submissions, building project documentation, and status reports; and (4) supporting the direction of Institute projects and events, taking notes in relevant meetings, and supporting the Institute to make sure project and other goals and objectives are achieved. Â
Provides key support with administrative functions such as planning, organizing, coordinating, scheduling, and implementing project activities to meet Institute goals.
Assists in the preparation, development, and production of documents and other materials as needed.
Researches information as requested.
Assists in travel arrangements, processing reimbursements, maintaining office equipment, purchases, and other business transactions as needed.
Ensures completeness and accuracy of documentation for submission to appropriate department/division/external sponsors for review and approval.
Composes a variety of business correspondence and assists with related tasks as needed.
Maintains currency on revisions to department, school, and/or university policies and procedures.
Serves as internal resource to faculty, management, staff, and students on departmental and university procedures.
Strong organizational and project administration skills with the ability to initiate own work and use good judgment with minimal supervision.
Ability to perform work with high degree of accuracy.
Able to work in a team environment and freely exchange ideas
Demonstrated working knowledge of Microsoft Office Suite.
The ideal candidate will have strongÂ communication capabilities, as they will be required to interface with faculty and assist them with their work on a regular basis. The candidate should have excellent problem-solving skills and a demonstrated ability to work independently while managing multiple tasks and communicating the status of these tasks to superiors. Prior experience working with multidisciplinary projects preferred.
Minimum Education: Bachelor's degree, Combined experience/education as substitute for minimum educationMinimum Experience: 2 yearsMinimum Field of Expertise: Directly related project or administrative experience.
USC’s Viterbi School of Engineering has been one of the economic engines in Southern California and a vital hub in the California economy. The technical innovations and ideas generated by the Viterbi faculty and research community have resulted in countless innovations, many becoming the foundations for new companies, products and services. The thousands of students graduating each year bring new ideas and vitality to companies in California and beyond. With an annual research budget exceeding $205M each year, more than 46 research centers and institutes, more than 180 faculty members, 7,800 students and over 60,000 impassioned alumni world-wide, the Viterbi School is addressing some of the world’s great challenges.