The University of Southern California (USC) is seeking an Associate Vice President for Strategy and Special ProjectsÂ to support the Office of the Senior Vice President of Human Resources (SVPHR). Reporting directly to the SVPHR, the Associate Vice President for Strategy will oversee, coordinate and manage the projects and initiatives of the SVPHRâs office, providing research and project management strategy.
This key member of the SVPHRâs leadership team will alsoproduce analysis reports and briefings on assigned subject matter and will represent the SVPHR on committees and working groups, if needed. Core responsibilities of this position include:Â
Manages and coordinates special projects, including providing support in the planning, design, development and implementation of short and long-term projects. Plans, coordinates, schedules and organizes project activities to meet objectives.
Researches, gathers, organizes and summarizes data for special projects. Develops, evaluates, recommends and implements procedures for data acquisition, management and quality control. Analyzes data for trends or conclusions and presents results and recommendations to administrator.
Prepares status reports on project plans, progress and results of activities. Develops, enhances and maintains information systems to support project operations.
Coordinates and assembles confidential documentation. Ensures completeness and accuracy of documentation. Maintains confidential files. Coordinates and monitors distribution of confidential files.
May directly or indirectly manage staff assigned to a project. Plans and staffs project operations based on proposed activities and timelines. Makes hiring, promotional and salary decisions when necessary in accordance with University policy. Provides training and technical supervision to staff, as needed. Motivates and monitors the progress of work performed by project staff.
Assists formation of ad hoc committees and monitors progress towards completion of assigned tasks. Ensures that committee reports and recommendations are submitted in a timely manner. Follows up with implementation as appropriate.
Serves as key resource for project information. Interfaces with faculty, staff, and/or external contacts necessary to complete assignments. Resolves problems and/or questions referred by project staff or administrators.
Develops, prepares and edits reports, publications, speeches, presentations, official correspondence, newsletters, articles, bulletins, brochures, manuals and other training materials, advertising copy, etc. as needed or assigned. Identifies and determines topics or subjects for various projects.
Designs and creates documents using computerized graphics, desktop publishing and word processing software. Determines type(s) of artwork (e.g. illustrations, photos, charts, graphs, design covers) to accompany documents while considering compatibility, content, audience, style, format, intent, etc.
Manages all aspects of publication production in order to meet all applicable deadlines.
Evaluates response to documentation and/or publications for effectiveness. Makes recommendations for future documentation and/or publications.
Develops and manages project budgets. Provides historical data and projections. Prepares and/or directs the preparation of financial reports as required.
Coordinates and/or links project operations with other administrative functions on and off campus and within the division.
Unquestionable personal code of ethics, integrity and trust.Â
10+ years of directly related professional experience, preferablyÂ in higher education, government, or other complex organizations with responsibilities requiring discretion, sound judgement, management, and policy-making.
Proven collaborator and consensus builder that has a track record of successfully partnering with diverse constituenciesÂ
Proven ability to thrive in a fast-paced environment, with high tolerance for ambiguity and complexityÂ
Minimum Experience: â¢Eight yearsMinimum Education: â¢Masterâs or relevant professional degreeMinimum Field of Expertise: â¢Eight yearsâ experience of progressive, responsible management in a university or corporate environment. â¢Thorough knowledge of management principles, budgeting, finance, and applicable laws/regulations. â¢Demonstrated leadership in planning, organizing and operating in a complex organization.â¢Exceptional interpersonal skills. â¢Outstanding written and oral communication skills. â¢Ability to use computer technology with efficiency and effectiveness.
USC’s Viterbi School of Engineering has been one of the economic engines in Southern California and a vital hub in the California economy. The technical innovations and ideas generated by the Viterbi faculty and research community have resulted in countless innovations, many becoming the foundations for new companies, products and services. The thousands of students graduating each year bring new ideas and vitality to companies in California and beyond. With an annual research budget exceeding $205M each year, more than 46 research centers and institutes, more than 180 faculty members, 7,800 students and over 60,000 impassioned alumni world-wide, the Viterbi School is addressing some of the world’s great challenges.