Under the direction of the Assistant Director of Procurement and Compliance, the Financial Coordinator will work closely with the Departments within the School of Engineering and Applied Sciences implement and optimize Standard Business Processes in accordance with University and government policies.
(50%) Oversee and monitor the day-to-day processing of payments and procurement requests as well as journal entries, Vendor Management and Purchasing Cards using ARC (Accounting and Reporting at Columbia), the university's system of financial records. Verify accuracy of vouchers recorded in ARC and submitted into the workflow for departmental approval for Accounts Payable, Procurement Requisitions, Purchasing Cards, and Internal Transfers. Collaborate with departments in facilitating transactions as needed. Communicates to peer constituents all policy and procedural improvements as they occur.
(50%) Interprets and communicates established University accounting and purchasing policies for faculty, staff and students concerning travel and business expense reports, invoices, purchase orders, consultant contracts, and subcontracts. Researches and reconciles discrepancies and disagreements between external vendors, faculty, staff, and students regarding the status of their payment requests. Prints and distributes financial reports as needed and assists with reconciling projects. Establishes and maintains good working relationships with the Faculty, University Offices, and colleagues in other departments, institutes, and centers. The incumbent also makes recommendations to improve operational efficiency, develops procedures to effectuate change; and assists the Assistant Director of Procurement and Compliance in ensuring that all administrators and business officers are made aware of the changes.
Bachelor's degree or its equivalent or an equivalent combination of education and experience and up to 2 years of related experience in financial support.
Must be knowledgeable about general financial and accounting practices including GAAP; Communicates upward (school level senior leadership) clearly and effectively; Must be able to quickly learn university electronic processing systems for purchasing and A/P, or have prior knowledge and experience with ARC. Must have strong attention to detail, organizational skills, and communication skills.
Must have proficiency with data analysis in Microsoft Excel, and proficiency with other MS Office products such as Word.
Positive, forward-thinking, mission-oriented attitude. Must be able to read and interpret ARC financial reports.
Use of excel, including creation of pivot tables and formulas (i.e. VLOOKUP), will be a must for creating reports and analyzing variances including, start-up funds, department commitments, Dean's subsidies.
2 to 4 years of experience in financial support strongly preferred.
Equal Opportunity Employer / Disability / Veteran
Columbia University is committed to the hiring of qualified local residents.
Internal Number: 502068
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Columbia University is one of the world's most important centers of research and at the same time a distinctive and distinguished learning environment for undergraduates and graduate students in many scholarly and professional fields. The University recognizes the importance of its location in New York City and seeks to link its research and teaching to the vast resources of a great metropolis. It seeks to attract a diverse and international faculty and student body, to support research and teaching on global issues, and to create academic relationships with many countries and regions. It expects all areas of the university to advance knowledge and learning at the highest level and to convey the products of its efforts to the world.