The Plant Engineer and Director of Maintenance (PEDM) is responsible for supervising and managing the College’s Plant Operations including the Central Plant and mechanical, electrical and plumbing (MEP) systems. The PEDM supervises Maintenance Co-Leads, Building Mechanics and General Maintenance Technicians, and outside contractors in performance of daily, periodic, annual and special maintenance and repair assignments.
The PEDM co-reports to the Senior Director of Facilities and Emergency Preparedness and to the Vice President for Administration and Finance/Treasurer (Treasurer). As directed by the Treasurer, the PEDM assists the Treasurer in presenting to the Board of Trustees’ Physical Plant and Campus Planning Committee (PPCPC). The PEDM interacts with a broad array of constituencies which includes trustees, the President’s Cabinet, students, alumni, faculty, staff, city staff and officials, architects, engineers, contractors, facilities consultants and other community members.
In collaboration with the Senior Director of Capital Projects and the Assistant Vice President for Business Affairs, the PEDM takes the lead in managing the College’s Renewal and Replacement Reserve (RRR) Program and maintaining and updating the RRR database.
About Harvey Mudd College:
Located in the heart of Claremont, California, 35 miles east of Los Angeles, Harvey Mudd College is a highly selective undergraduate liberal arts college offering degrees in science, technology, engineering and mathematics. HMC enrolls about 800 students and is a member of The Claremont Colleges, which comprises five undergraduate colleges and two graduate institutions. According to students, professors, and alumni, what makes Harvey Mudd distinctive is its collaborative, cross-disciplinary nature. The working environment is built on collaborative relationships between and among all members of the campus community and a deep commitment to the College’s mission to educate students “so that they may assume leadership in their fields with a clear understanding of the impact of their work on society.”
SUMMARY OF JOB DUTIES AND RESPONSIBILITIES
General Plant Operations Administration
Formalize plant operations procedures. Ensure that all preventative maintenance plans are in place and functioning for all equipment and systems to include elements of life safety, physical safety, manufacturer recommendations, and overall best practices.
Update Authorities Having Jurisdiction (AHJ) permits and respond to/resolve AHJ violations (AQMD, City, State, Fire Marshal, et all). Update and ensure accuracy of Emergency Shut off Maps.
Monitor and manage applicable budget for the College’s MEP systems, including utilities.
Review, code, approve, and direct the timely processing of all Maintenance Department invoices, including utility invoices.
Coordinate with other Facilities and Maintenance staff to ensure the proper coordination, distribution, follow-up and completion of work orders and that the general management of the College’s work order system is monitored and appropriate reports and information is generated.
Plant Operations/MEP Systems – Planning and Management
Supervise and manage the College’s building management systems, which includes investigating, troubleshooting, recommending and following through on system repair, replacement and/or improvement.
Review plans, drawings, maps, specifications, requisitions, and other documents related to the repair and replacement of systems for accuracy, compliance with applicable regulations and general conformance with College policies and goals.
Conduct on-site inspections of facilities to assess conditions and ensure compliance with applicable laws and regulations; take appropriate action and follow through when warranted.
Provide professional advice, consultation, education, and assistance to constituents concerning Plant Operations/MEP systems.
Work directly with faculty, staff, vendors, and others on facilities projects involving plant operations and systems to determine needs, develop scope of work and implement projects effectively and efficiently.
Conduct Plant Operations/MEP systems facilities surveys and assessments as needed.
Supervision of Plant Operations Staff
Supervise Maintenance staff on Plant Operations/MEP matters that may impact their ability to effectively maintain and operate campus facilities.
Develop and provide adequate training for maintenance and operations staff in a variety of areas such as safety, emergency preparedness, skill enhancement, maintenance standards and regulatory requirements to ensure technical competence in every trade, cross training, and interactional training.
Ensure that all services for MEPs are completed satisfactorily.
Promote teamwork within the department to heighten mutual understanding and cooperation in support of the College’s strategic vision and goals.
Utilities and Central Plant
Collaborate with The Claremont Colleges Services Central Facilities Service team, as necessary, who manages the electrical grid and other systems for The Claremont Colleges.
Renovation and Renewal Management In collaboration with the Senior Director of Capital Projects and the AVP for Business Affairs, the PEDM takes the lead in managing the College’s Renewal and Replacement Reserve (RRR) Program and maintaining and updating the RRR database.
Manage campus planning efforts and construction administration for Renovations and Renewal Reserve (RRR) projects.
Coordinate with the Assistant Vice President for Business Affairs and the Office of Financial Affairs to reconcile RRR funding and expenses for forecasting and reporting purposes.
Prepare reports regarding the RRR projects for PPCPC meetings.
Provide support to the Treasurer for analyzing space requests, resolving space conflicts, tracking space commitments, and providing advice and consultation for the effective assignment and reassignment of vacated space with the Dean of Faculty.
Track and update mechanical plant renewal and replacement projects.
Monitor physical plant, both physically and financially, and identify opportunities to make physical and or operational improvements.
Plan, coordinate, and implement energy savings based on available programs and opportunities.
Assist in identifying potential sustainability projects and proposing to the Treasurer.
Implement sustainability projects approved by Treasurer and PPCPC.
Coordinate and implement projects or special activities as directed by the Treasurer.
Respond independently to inquiries requiring knowledge of applicable regulations, policies, and guidelines.
Interact with federal, state and local agencies as necessary as it relates to Plant Operations/MEP systems.
Become familiar with and comply with College policies and procedures.
Other duties as assigned.
Safety and Work Habits
Maintain a functional awareness of the typical hazards of the work place as well as the special hazards that may be encountered at HMC such as biohazards, radiation, chemicals, etc.
Ensure personal compliance with Injury and Illness Prevention Program (IIPP)
Follow established procedures for dealing with potential hazards.
Promptly report accidents on the job, prepare and submit accident reports as applicable for the Facilities and Maintenance Department.
Education: Bachelor's degree in engineering (e.g. mechanical, electrical, and civil) or similar Facilities Management degree.
Experience: Minimum of five years of increasingly responsible and related experience in facilities maintenance, repair, and plant operations and management (including supervision), with a focus on MEP systems. Demonstrated experience and familiarity with California building codes.
Related experience in an academic institution or educational environment.
Demonstrated experience with leading and implementing change in an organization.
Ten years of increasingly responsible and related experience (including supervision) in facilities plant operations and management, with focus on MEP systems.
Leadership in Energy and Environmental Design (LEED) certification.
Required Knowledge, Skills, Abilities and Experience:
Individuals must possess the knowledge, skills, and ability to successfully perform the essential functions of the position.
Facilities Plant Operations/MEP Systems
Knowledge of and proficiency in:
Engineering and construction terminology, theory, practices and principles.
Facility management systems (e.g. Mechanical, Electrical, Plumbing, HVAC, and water treatment).
California building codes.
Standards of design and light construction.
Basic construction techniques and materials.
Industry best practices for Plant Operations/MEP systems.
Environmental and sustainability practices.
Leadership in Energy and Environmental Design (LEED) Green building rating system.
Principles of engineering and architectural design and project management.
Various construction and mechanical system trades which provides the ability to determine acceptable and unacceptable products.
Methods, materials, chemicals and equipment used in maintaining various equipment and systems on campus.
Read, understand and interpret technical schematics, architectural blueprints, plans and specifications and technical materials.
Converse technically with engineers and architects regarding campus utility systems for electricity, natural gas, water, sewer, network cabling, and the maintenance, operation, design, and construction of the various building types which occur on a residential college or similar environment.
Keep abreast of pertinent local, state and federal codes, regulations and laws.
Serve as the primary contact after regular business hours for issues related to plant operations and systems.
Knowledge of and proficiency in:
Principles of budgetary planning and management.
Microsoft Office and related products.
Knowledge of planning, conducting and evaluating employee training, recognition and performance evaluation programs.
Exercise independent judgment.
Exercise the effective supervisory skills needed to achieve goals
Prioritize and manage multiple projects, meet deadlines and schedules, organize work, focus on critical needs, and develop action plans.
Plan, organize and control projects throughout various stages.
Analyze and interpret data and reports of varying complexity using a variety of software applications.
Conduct analysis and research including gathering information from a variety of sources to formulate recommendations.
Knowledge of and proficiency in:
Various methods of graphic presentation and construction documentation.
Proper grammar, spelling, punctuation, and other writing standards.
Strong interpersonal skills that include tact, diplomacy and the flexibility to work with the College’s various constituencies.
Function in a collaborative team environment and build and maintain effective relations with the College’s various constituencies, including: President’s Cabinet, faculty, staff, , students, alumni, governmental representatives, consultants, and other internal and external constituencies.
Prepare coherent presentation texts and graphics and write reports, memoranda, and other correspondence/documents.
Explain complex planning, design, construction, repair and installation concepts and solutions in a clear and concise manner to small and large groups.
Assess equipment and system problems, conduct appropriate research, draw correct/accurate conclusions and recommend or take action to resolve problems in a safe, timely, and correct manner.
Possess a strong aptitude for outstanding organizational skills, and effective written and oral communication skills.
Coordinate work with outside vendors or contractors, including scheduling and providing access to facilities.
Work productively, make sound decisions and effectively prioritize multiple tasks in a logical progression.
Personal integrity and ability to interact and work successfully with individuals with varying abilities, backgrounds, interests and beliefs.
Work effectively in a service-oriented environment subject to frequently changing priorities.
Observe and practice safe working habits and maintain safety and security of buildings and systems.
Work in laboratories where animal bodies or parts thereof may be exposed to view of worker.
The PEDM must have the ability to:
Work at a desk, conference table or in meetings of various configurations
Stand and sit for extended periods of time
Communicate so others will be able to clearly understand
See for the purpose of reading printed material
Lift and carry up to 30 pounds
Bend, twist and reach in all directions
Operate standard office equipment
May be required to climb a ladder
Must possess and maintain a valid California Driver License and a DMV record that meets the requirements set by the College’s insurance carrier.
Hours: The regular hours for this position are 8:00 a.m. until 5:00 p.m., Monday through Friday. Hours may vary due to needs of the College or department. Must be willing and able to work occasional weekends, evenings or holidays as needed.
Must be accessible and available in the event of emergencies.
Employment Category: Regular, Full-Time
Please visit www.hmc.edu/employment to view a complete job description for this position and obtain information about how to submit an application. Information about HMC’s competitive benefits package is available at www.hmc.edu/hrbenefits.
Deadline to apply:
Position will remain open until filled.
Harvey Mudd College is an Affirmative Action/Equal Opportunity Employer. Qualified applicants will be given consideration for employment without regard to age, race, gender, national origin, sexual orientation, protected veteran’s status, disability, or any other characteristics protected by applicable law.
The Claremont Colleges, a consortium of five undergraduate liberal arts colleges, two graduate institutions, and Claremont University Consortium, which provides shared institutional support services, is reminiscent of the Oxford-Cambridge model. The undergraduate colleges include Pomona College, Scripps College, Claremont McKenna College, Harvey Mudd College, and Pitzer College. The two graduate institutions include Claremont Graduate University and Keck Graduate Institute.