Purpose of this Position: The Administrative Associate for the Academic Advising Center is responsible for planning, coordinating, and managing all administrative operations for the AAC and providing support for the Director, Associate Directors, and Assistant Directors. The Administrative Associate will provide information and advice to students, parents, faculty advisors, and College staff as the first point of contact for the office; hire, train, and supervise a team of student workers; schedule Academic Advising programming; and oversee special projects as needed by the Director.
Report To: Jeffrey Pierce, Associate Director of Academic Advising
Direct Staff Reports: 0 Student Workers this position supports: 3-4
Is this position Essential' and be needed for emergencies or to work when the College is closed? No
Essential Functions of the Role: Assist/Advise Academic Advising Center Constituents: Command a comprehensive knowledge of the services, resources, policies, and procedures of the College in order to provide accurate and timely information to students, faculty advisors, parents, prospective students/parents, and administrators who visit, phone, or email the office.
Manage Administrative Support of Academic Advising Center: Support seven professional staff; maintain daily and weekly schedules; coordinate appointments and student materials for professional staff; monitor and maintain office supplies, materials, and equipment; oversee mailings; update and revise handouts; monitor budget and process expense reports, check requests, and purchase orders.
Supervise Student Employees: Hire and train all student workers. Supervise, arrange work schedule, and prepare and direct activities of the student workers.
Other Responsibilities: Special Projects: Assist Director as needed with ongoing projects. Examples include coordinating the enrollment of specialty classes, revising new student registration materials, initiating outreach to students of concern, and supporting faculty advisors during undergraduate advising.
Qualifications: Two or more years office administrative experience, which should include office management, supporting staff, and customer service.
Preferred Qualifications: Experience working in a higher education office environment.
Work Environment and Demands of the position:
Physical Place and Existing Conditions: Usual Office Conditions Intellectual and Mental Concentration for extended periods of time: Requires long periods of mental concentration. Requires the ability to effectively communicate in person and through communication media. Requires constant coordination of Mental and Visual Attention: Yes Requires ability to stand and/or sit for long periods of time: No Requires ability to lift and move objects that are: Under 10 lbs Requires ability to move materials: Occasionally Requires working in difficult physical positions and body contortions: No Amount of time required to travel to do this job: Less than 10%
About Us Emerson College is the nations only four-year institution dedicated exclusively to majors in communication and the arts in a liberal arts context. Its main campus is located in the center of the dynamic multicultural city of Boston, in close proximity to major publishing houses, arts institutions, and research centers. The college also has campuses in Los Angeles and the Netherlands. Emerson College enrolls over 4,300 graduate and undergraduate students from more than 70 countries and all 50 states.
Diversity Statement Emerson College believes diversity enriches the educational experience by providing students with the opportunity to learn from individuals who may have different backgrounds, experiences, and perspectives. Engagement with diversity in the curriculum, in our co-curricular offerings, and all other aspects of the College enhances the personal and intellectual growth of all members of our campus community. Emerson is committed to strengthening communities, including our workplace, by fostering the development of the intercultural competencies necessary for meaningful citizenship in an increasingly complex, pluralistic society. Emerson College does not discriminate on the basis of sex/gender in its educational programs or activities. Emerson has designated the Associate Vice President, Title IX, and Clery Coordinator to respond to inquiries regarding the College Sexual Misconduct Policy. The Title IX Coordinator may be reached at 8 Park Plaza, Transportation Bldg, Room 230 Boston, MA 02116; Telephone: 617-824-8999; email: firstname.lastname@example.org
Annual Clery Report n accordance with the federal Clery and Campus SaVE Acts, Emerson College commits to providing all current and prospective students and employees with access to the annual campus security reports for each of our campuses. This report may be accessed from the Emerson College Police Department website.
Emerson College is the nation’s premier private college dedicated exclusively to majors in communication and the arts in a liberal arts context. It is located in the theater district in the dynamic multi-cultural city of Boston in close proximity to major arts institutions, media outlets, and research centers. The College enrolls 3,783 undergraduate students and 641 graduate students from 71 countries and 48 states. Emerson College is committed to an active, intentional, and ongoing engagement with diversity – in its people, in the curriculum, and in the College’s intellectual, social, cultural and geographical communities. Our inclusive excellence framework recognizes that institutional excellence comes from fully engaging with diversity in all aspects of institutional activities. Members of historically under-represented groups are encouraged to apply.