EEO/Affirmative Action Statement: The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.
Executive Assistant (PPDO) Physical Planning, Development & Operations
JOB #: 1908944
Full Time; Career Starting Salary Range: $68,000-$73,000/annually. Salary commensurate with qualifications and experience.
UCSC strives to embrace diversity in all its forms; it strives to be an inclusive community that fosters an open, enlightened & productive environment.
The Executive Assistant provides direct administrative support and executive level assistance to the Associate Vice Chancellor for Physical Planning, Development & Operations by leading and undertaking assignments associated with executive administrative support, coordination of communications and marketing activities, and coordination of human resources recruitment and management efforts for the department overall. These duties require the Executive Assistant to manage assignments that are highly sensitive or complex in nature, require high level of independence and initiative in their execution and implementation, and are of a highly confidential and critical nature to support the executive on matters of significance.
The selected candidate will be required to pass a background check that includes submission of fingerprints and review of criminal history in addition to review of other background areas such as education, licenses, certifications, driving record, etc. Selected candidates cannot begin work until passing their background check. Time required to complete this process may vary and can be lengthy.
The position works primarily in an office environment and requires: 1) the ability to work in front of a computer screen for prolonged periods of time, 2) the ability to sit for prolonged periods of time, and 3) the ability to lift, pull or push up to 20 pounds occasionally.
In general, the position works a consistent schedule, Monday- Friday from 8:00 a.m. thru 5:00 p.m. Business needs may occasionally require evening and weekend hours in order to ensure assigned tasks and duties are completed as well as the ability to travel as required to conduct university business.
Knowledge such as that obtained through a Bachelor's degree in business, marketing, communications, public administration, or related area OR which may be obtained through equivalent experience/training such as might be achieved through five years of progressively responsible similar professional work experience.
Excellent business writing skills to manage correspondence, draft concise reports, develop protocols and procedures, and develop communication tools/templates for use by others. To include the correct application of grammar, composition, spelling, and punctuation and ability to use Microsoft Word and Google Docs at an advanced level.
Thoroughly developed executive-level administrative support skills including scheduling and coordinating a complex schedule and designated meetings.
Strong administrative and analytical skills with the ability to analyze complex information, problems, and processes in an objective manner in order to formulate conclusions that provide a sound basis for establishing priorities, selecting appropriate courses of action and making recommendations.
Excellent organizational skills sufficient to handle multiple projects and assignments with the ability to take initiative and independently prioritize, plan, organize, coordinate and perform work in various situations where numerous, competing demands are involved while maintaining a strong commitment to quality standards.
Position is open until filled; Initial Review Date: 08-18-2019
To ensure review of application materials by the hiring unit, they must be submitted on or before the initial review date (IRD) via the Staff Employment Opportunities web site; https://jobs.ucsc.edu. A computer is available at the UC Santa Cruz Staff Human Resources Office located at Scotts Valley Center. The Scotts Valley Center is located at 100 Enterprise Way, Suite E100, Scotts Valley, CA 95066. To learn more or to request disability accommodations, call 831-459-2009. Hearing impaired are encouraged to use the California Relay Service at 800-735-2922. UC Santa Cruz is an Equal Opportunity Employer.
Qualifications / Competencies
Preferred Qualifications / Competencies
Special Conditions of Employment
Safety Duties All UCSC employees must know and follow job safety procedures, attend required health and safety training, proactively promote safety at work, and promptly report actual and potential accidents and injuries.