The Research Administrator is a full time position on the Downers Grove, IL campus that reports to the Grants Specialist in the Office of Research & Sponsored Programs (ORSP). This position will serve as the administrator for the university’s Institutional Review Board (IRB), and Institutional Animal Care & Use Committee (IACUC).
Essential Duties and Responsibilities
Administration of MWU’s Institutional Review Board (IRB) and Institutional Animal Care & Use Committee (IACUC)
Work with the faculty chairs of these committees by scheduling meetings, preparing agendas and meeting documents, taking minutes, handling follow-up items, record keeping, and assisting with updates to forms
Perform an initial review of the IRB and IACUC protocols to identify compliance and committee requirements
Responsible for organizing, filing and tracking annual renewal requirements, relevant to the IRB and IACUC institutional committees
Creation and maintenance of files in both hard copy and electronic formats for both committees
Responsible for tracking all training documentation for the IRB and IACUC committees, as well as training required for all personnel listed on IRB protocols
Provide IRB training information and guidance for faculty, staff, and students
Assist faculty with grant submissions
Work closely with MWU’s Grants Specialist to ensure that grants are complete for submission and that MWU-required paperwork has been completed
Submit grants through Grants.gov, Fastlane and other websites
Serve as a general resource for research-related questions to the ORSP
Prepare a monthly eNewsletter for MWU Faculty & Staff which recognizes research accomplishments and informs readers about upcoming grant opportunities
Work with the Research Coordinator to organize MWU’s annual Research Day
Course Director for student Research Elective, work with students to identify faculty mentors and research opportunities
General office administration, support Research Coordinator in student travel reimbursements, ordering supplies, poster
May serve as administrator for the Biosafety Committee in the future
Assist with other research-related assignments, as determined by the Grants Specialist and/or ORSP Director
Cross-train in multiple areas, to provide for general overlap, assistance and understanding of other areas in the ORSP.
This job has no supervisory responsibilities.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Must be able to work in a constant state of alertness and safe manner and have regular, predictable in-person attendance. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Experience
Bachelor’s degree required with a minimum of 3 years of previous experience in administration. Previous experience in research administration strongly preferred. Excellent written and verbal communication skills required. The ideal candidate will have the ability to handle multiple priorities and meet multiple deadlines.
Computer proficiency in MS Office (Word, Excel, Outlook, Access).
Intermediate skills: Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.
Intermediate skills: Ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
Basic skills: Ability to add, subtract, multiply, and divide all units of measure using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to interpret bar graphs.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is occasionally required to stand. The employee is regularly required to walk; reach with hands and arms. The employee is frequently required to sit, Use hands to finger, handle, or feel; talk and hear. The employee must regularly lift and /or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close and distance vision.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This position is occasionally exposed to fumes or airborne particles and regularly exposed to outdoor weather conditions. The noise level in the work environment is usually moderate.
Midwestern University is an Equal Opportunity/Affirmative Action employer that does not discriminate against an employee or applicant based upon race, color, religion, gender, national origin, disability, or veterans status, in accord with 41 C.F.R. 60-1.4(a), 250.5(a), 300.5(a) and 741.5(a). Midwestern University complies with the Smoke-Free Arizona Act (A.R.S. 36-601.01) and the Smoke Free Illinois Act (410 ILCS 82/).
Internal Number: RESEA02133
About Midwestern University
Midwestern University's historical and sustaining philosophy dedicates the institution and its resources to the highest standards of academic excellence to meet the educational needs of the healthcare community.