Note: Not all unique aspects of the job are covered by this job description
The Office of the Vice Provost for Teaching and Learning (VPTL) is seeking a highly motivated and dedicated individual for our Event and Program Operations Specialist position. This position supports operations related to educational programs delivered on campus and blended formats and will report directly to the Sr. Manager of Event and Program Operations. You will support business processes, vendors, and execution of on-campus events and programs. The Event and Program Operations Specialist's primary goal is to ensure satisfaction for Stanford students, faculty and attendees for each program.During live and virtual events, the Event and Program Operations Specialist will make decisions in the best interest of the program, the attendees, and the University. You will be the point of contact with Stanford faculty, departments, partner organizations (both domestic and international), instructors, and be the primary contact for vendors and service providers.
Due to the global and customer-facing nature of work, this position is often required to work sporadic schedules including early mornings, evenings and weekends. This is a wonderful department that works well as a team! If you are looking for a position in a fast-paced environment, this is the job for you!
At Stanford, you'll develop your strengths and enjoy a career full of varied experiences. We succeed by investing in our development, advocating for each other, learning together and celebrating our successes.
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To be considered, please submit your resume and cover letter along with your online application.
Under general supervision, assist with the execution of a program or a product created by the organization.
Understand and communicate the features, benefits, and advantages of the product/program to a target audience.
Gather, analyze and report on product/program data.
Execute a tactical plan to meet the product/program objectives.
Coordinate with vendors to ensure timely delivery of product/program elements.
Provide administrative support for central team operations and project/programs
Track product/program progress against goals and schedule.
Assist in the development of materials which support the product/program.
Initiate and lead meetings with stakeholders to plan scope and format of events, establish and monitor budgets, and/or review administrative procedures and event progress.
* - Other duties may also be assigned
Education & Experience:
Bachelor's degree and two year of relevant experience or a combination of education and relevant experience.
Knowledge, Skills and Abilities:
Strong verbal and oral communication skills.
Analytical and problem solving skills.
Ability to meet expected deadlines and schedules.
Certifications and Licenses:
Often perform desk-based computer tasks.
Often stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts.
Frequent lift/carry/push/pull objects that weigh up to 30 pounds.
Frequent twist/bend/stoop/squat, kneel/crawl.
* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.
Occasional work early morning, evening, and weekend work required.
Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, https://adminguide.stanford.edu.
Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job
Location: Vice Provost for Teaching and Learning, Stanford, California, United States Schedule: Classification Level:
Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.
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Located between San Francisco and San Jose in the heart of Silicon Valley, Stanford University is recognized as one of the world's leading research and teaching institutions. Leland and Jane Stanford founded the University to "promote the public welfare by exercising an influence on behalf of humanity and civilization." Stanford opened its doors in 1891, and more than a century later, it remains dedicated to finding solutions to the great challenges of the day and to preparing students for leadership in a complex world. The University's thriving diverse community is comprised of nearly 7000 undergraduate students, 9000 graduate students, 2000 faculty members, 1900 postdoctoral scholars, and over 11,000 academic and administrative staff in seven schools including several interdisciplinary research centers and institutes. The campus spreads over 8000 contiguous acres and nearly all undergraduates live on campus. Stanford offers bachelor's and master's degrees in addition to doctoral degrees (PhD, MD, DMA and JD) plus a number of professional and continuing education programs and certifications. More at http://facts.stanford.edu and http://www.stanford.edu. Stanford University is an ...equal opportunity employer and is committed to increasing the diversity of its faculty. It welcomes nominations of and applications from women, members of minority groups, protected veterans and individuals with disabilities, as well as from others who would bring additional dimensions to the university’s research, teaching and clinical missions.