Post-Award Accountant or Senior Accountant - (190000J3)
The University of Maryland School of Social Work has an opportunity for an individual to work as a Post-Award Accountant or Senior Accountant in the Sponsored Projects Office (SPO). This position will report to the SPO's Research Administrator performing professional level accounting duties that require knowledge of generally accepted accounting principles. The scope of work includes full fiscal responsibility for assigned sponsored projects (grants/contracts) involving expenditures, revenues, and financial reporting. This position will involve daily interaction with subordinated accounting staff requiring the ability to effectively train and supervise them in the financial activity for all assigned projects in a professional and team oriented atmosphere.
This Exempt, Regular position offers a generous benefits package that includes 22 vacation days, 14 floating and holidays, 15 sick days; comprehensive health insurance and retirement options; and tuition remission for employees and their dependents at any of the University System of Maryland schools.
Essential Functions Accountant
Develop and maintain accounts using general accepted accounting principles (GAAP) to ensure accuracy and timely statements relating to post-award management and administration.
Administer and maintain assigned post-award accounts to verify accuracy of transactions and uniform application of policies, procedures, and GAAP standards. Reviews terms and conditions of simple grants &/or contracts and seek clarifying questions as necessary. Prepare documents for submission reports and follow-up statements. Completes reconciliation of accounts.
Maintain general financial ledgers, schedules, exhibits, and summaries for reporting. Provide current and historical budget data to project expenditures. Maintain general understanding of entering the requisition request in the University Financial System. Track and follow up for the completion of purchase order for subcontract.
Adhere to and understand policy and annual project plan as described by advance research administration team members Interprets and applies Federal, State, and sponsors guidelines and requirements to accounts using GAAP. Maintain sponsored program systems are in line with Notice of Awards and Sub Awards.
Act as point of contact and advised principal investigator (PI)I on all financial transactions, such as travel, purchasing, or subcontracting, Follow prescribed steps in gathering and processing documents from university payroll, purchasing, travel, etc. Examine integrity and reliability of data and work with faculty to research and identify potential ledger discrepancies. Recommend new procedures to prevent deviations and undesirable accounting trends.
Prepare and distribute accurate and timely month-end, quarterly, and year-end close reports and financial information following prescribed timelines. Develop close out checklist for faculty and staff in line with the terms and conditions of an award.
Obtain approval from principal investigator (PI) and entry into financials systems. Ensure clinical trial accounts are timely and accurately reconciled for submission to sponsor.
Maintain a general understanding of portfolio planning and development. Work with pre-award team to submit continuation or extensions for projects. Participate in grant preparation and provide consultation on certification of grant application within the University routing portal as needed. Follow program terms.
Evaluate processes to determine trends to improve routing of grant applications. Develop skills to be able to identify safeguards to protect the integrity of the grants administration. Provide suggestions to improve process. Identify and alert potential issues.
Develop relationships with UMB parties and sponsors.
Perform other duties as assigned, such as send notification for to staff and faculty to complete upcoming training or compliance regulations.
Perform, review, and analyze post-award accounting transactions insuring completeness, internal accuracy, and conformance with uniform general accepted accounting principles (GAAP) working with high-volume, complex accounts and critical path activities.
Administer and maintain complex and critical path activities assigned post-award accounts to verify accuracy of transactions and uniform application of policies, procedures, and GAAP. Perform line by line trend analysis of budget and identify trends and address variances. Provide assistance to faculty in interpreting award terms and conditions and maintaining best financial practices to assure compliance with sponsor requirements, university policies and procedures, and relevant laws and regulations.
Provide current and historical budget data to project expenditures and forecast income. Work with staff on identified potential ledger variances. Coordinate invoicing, accounts receivable, and deposits in the financial system and ensures payments are applied correctly. Complete reconciliation of current accounts and anticipated spending to ensure funds are fully utilized.
Monitor encumbrance balances on a monthly basis and ensure the balances reflects current purchase obligations for the award and that purchase orders are closed out on a timely basis. Provide general research and overview of procedures and programs for billing, receipt, collection, deposits, and allocation of revenue. Ensure post-award transactions support the project plan by interpreting policy and procedure.
Act as point of contact and advised PI on all financial transactions. Ensure that the project complies with all appropriate university payroll, reimbursement, accounting, and personnel policies and practices. Conduct a wide range of budget, financial, and/or fiscal reviews and make recommendations. Navigate the subcontract process through University Systems, and provide groundwork to partners to ensure partnership is in compliance with University Standards. Assist in the coordination of responses to internal and other external agencies
Generate contract and grants reports in timely manner to assist in the financial planning for the institution. Prepare and distribute accurate and timely month-end, quarterly, and year-end close reports and financial information accounting reports of project balances and expenditures, as well as projections of future expenditures and alternative funding sources.
Follow and ensure contract requirements contain quantifiable specification and measurable performance criteria. Ensure clinical trial accounts are timely and accurately reconciled for submission to sponsor. Validate the performance criteria meets the requirements. Prepare and review financial status reports and invoices.
Review, monitor, organize, and maintain final closeout documentation and sub awards following award close outs and processes procedures for all necessary expense and redistributions.
Monitor grant financial spending to ensure the integrity of the grants administration. Inquire about programmatic and budgetary alignment. Assist in issue resolution and escalates as needed.
Consult in grant preparation to understand requirements for the application process. Prepare guidelines for the submission. Work with pre-award team to submit continuation or extensions for projects.
Act as point of contact for all UMB parties involved in the negotiation process
Perform other duties as assigned, such as tracks all required training requirements and ensures all parties are in compliance.
Accountant Education: Bachelors in accounting, finance, business or related field that required coursework in general acceptable accounting practices (GAAP) Experience: Two (2) years of accounting or budget experience with at least one (1) year in research administration Certification/Licensure: Clinical Research Associate (CRA) or Certified Public Accountant (CPA) preferred. Other: Financial disclosure reporting required by State of Maryland Ethics Committee. Related experience may be substituted for education
Senior Accountant Education: Bachelors in accounting, finance, business or related field that required coursework in general acceptable accounting practices (GAAP) Experience: Four (4) years of accounting, budget, contract, grant or research administration with at least two (2) years in post-award accounting or other relevant accounting specialization Certification/Licensure: Clinical Research Associate (CRA) or Certified Public Accountant (CPA) preferred. Other: Financial disclosure reporting required by State of Maryland Ethics Committee. Related experience may be substituted for education
Knowledge, Skills, and Abilities
Knowledge of best practices, principles, theories, techniques, and methodology in the field as well as all relevant federal, state, and local rules, regulations, and programs/policies for meeting compliance. Ability to participate in the development of policies and procedures. Ability to clearly communicate results of work both orally and in writing to clients and management. Ability to cooperate and work with others in order to strengthen and cultivate relationships. Ability to carry out multiple assignments and plan accordingly in order to meet scheduled deadlines. Supervisory skills with the ability to oversee, motivate, and lead subordinate staff. Skilled in Microsoft Office software and PeopleSoft financial system for advanced analysis and useful reporting.
Skilled in acting as a liaison with key external agencies, campuses, or other high level contacts. Ability to effectively implement analytical and organizational skills in order to carry out and follow through with complex assignments for which no clear precedents exist.
The Hiring Range for an Accountant is high $40,000s to mid $50,000s, commensurate with education and experience.
The Hiring Range for a Senior Accountant is high $50,000s to high $60,000s, commensurate with education and experience.
If accommodations are needed for a disability, please contact Human Resource Services at 410-706-2606, Monday - Friday, 8:30am - 4:30pm EST. Maryland Relay can be accessed by dialing 711 (in-state) or 1-800-735-2258.
Equal Opportunity/Affirmative Action Employer. Minorities, women, protected veterans, and individuals with disabilities are encouraged to apply.
Job: Reg or CII Exempt Staff - E1201D
Employee Class : Exempt Regular
Full Time/Part Time: Full-Time
Shift: Day Job
Organization: School of Social Work - Research and Development
Job Posting: Jul 12, 2019
Unposting Date: Jul 27, 2019, 3:59:00 AM
Internal Number: 121261
About University of Maryland, Baltimore
The University of Maryland, Baltimore (UMB) is the State's public health, law and human services university devoted to excellence in professional and graduate education, research, patient care, and public service. As a diverse community of outstanding faculty, staff and students, and using state-of-the-art technological support, we educate leaders in health care delivery, biomedical science, global health, social work and the law. We emphasize interdisciplinary education and research in an atmosphere that explicitly values civility, diversity, collaboration, teamwork and accountability. By conducting internationally recognized research to cure disease and to improve the health, social functioning and just treatment of the people we serve, we foster economic development in the City, State, and nation. We are committed to ensuring that the knowledge we generate provides maximum benefit to society and directly enhances our various communities.