The Administrative Assistant will provide general administrative office support and manage the front desk operations for the Bernard M. Gordon Center for Subsurface Sensing & Imaging Systems (Gordon-CenSSIS), ALERT and its affiliates. Greet and assist visitors, answer telephones, respond to inquiries as appropriate. Track and order supplies, maintain filing systems, manage the office calendars and room/equipment reservations, assist with special projects and perform other related duties as assigned. Assist in maintaining Center databases, updating center outputs and personnel lists for annual and periodic reporting requirements, maintain distribution listservs, prepare minutes and correspondence, order supplies and catering, and process travel arrangements. Provide administrative support for the Center Directors, Gordon Center faculty and staff.
A Bachelor’s Degree is required and an advanced knowledge of Microsoft Office Suite (Word, Excel,PowerPoint and Outlook) is preferred. The successful candidate must have strong written and oral communication skills and also be self-motivated, flexible, team-player who can succeed in a fast-paced, entrepreneurial environment. Must be willing to pitch in as needed in a variety of administrative and event-based tasks. The successful candidate must be able to meet deadlines and understand the importance of confidentiality when dealing with Center files and issues. The ability to prioritize and manage multiple tasks is strongly desired.
Founded in 1898, Northeastern University is a private research university located in the heart of Boston. Northeastern is a leader in worldwide experiential learning, urban engagement, and interdisciplinary research that meets global and societal needs. Our broad mix of experience-based education programs, our signature cooperative education program, as well as student research, service learning, and global learning build the connections that enable students to transform their lives. The University offers a comprehensive range of undergraduate and graduate programs leading to degrees through the doctorate in nine colleges and schools.